HR Co-ordinator

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Toad Hall Nursery is seeking a HR Co-ordinator (40 hours, hybrid 2-3 days in office) to deliver HR support across 14 sites, focusing on onboarding, safeguarding compliance checks and DBS processing, and admin for payroll and audits. You’ll manage recruitment documents, DBS renewals, Matrix Security Watchdog, training records, and assist with events. Requirements: 5 years HR experience, CIPD Level 3, up-to-date employment law knowledge, strong discretion, accuracy and prioritisation, plus MS Office and HR system skills. Benefits include a company bonus scheme, 50% childcare discount, birthday off, long service awards. To apply, tailor your CV to show EYFS compliance, DBS handling, and multi-site coordination with deadlines.

HR Co-ordinator (40 hours a week, 8:30am to 5pm)

Hitchin, SG5 1RT

Hybrid role with 2-3 days in the office

About the role

The HR Co-ordinator will be responsible for delivering high-quality HR support, playing a vital role in employee onboarding and safeguarding compliance checks, supporting the HR department and wider business by handling administrative tasks and ensuring the smooth operation of HR processes.

We offer the following amazing benefits and opportunities within our established nursery group: 

• Company Bonus Scheme 

• Employee of the month scheme 

• 50% staff discount on childcare places 

• Birthday day off or Christmas shopping day 

• Annual Christmas party for all Toad Hall Staff 

• Long service awards at 5, 10, 15, 20 and 25 years’ service! 

• Opportunity to purchase additional Holiday 

Key Accountabilities

• Completing onboarding and compliance processes – conducting background checks in accordance with the EYFS Statutory Framework.

• Preparing recruitment documentation including offer letters and employment contracts.     

• Setting up DBS applications on Matrix Security Watchdog and requesting employment references in a timely manner.

• Assisting with salary benchmarking exercises.

• Processing DBS renewals for existing staff members and liaising with the external background checks team.

• Making necessary arrangements for training and events, issuing certificates of attendance and updating personnel records with training attended.

• Managing training feedback questionnaires and reporting on relevant findings.

• Issuing Employee of the Month certificates to staff and sending Prezzee e-voucher awards.

• Co-ordinating the annual long service award process by preparing the associated letters and liaising with the nursery managers.

• Assisting the HR team with the planning and organising of the Annual Christmas party.

• Completing administration for leavers including confirmation letters and archiving of personnel files.

• Co-ordinating the process for staff going on maternity/paternity leave and issuing the associated letters.

• Running ad-hoc reports for exit and recruitment surveys.

• Supporting with the monthly payroll process by collating sickness/absence documentation and fit notes. 

• Acting as a note-taker in meetings with staff.

• Helping to maintain the company intranet pages.

• Supporting the HR team with the collation of documentation during the annual audit process.

• Issuing communications to the business and responding to requests for information and reports.

• Visits to the nursery settings and completion of file audits.
  

  Who we are 

  Toad Hall Nursery Group was established in 1993 and since then we have grown to 14 settings, where 440 employees support our 1,100 children a day.  As part of our supportive Nursery Group, you’ll join a caring community that celebrates individuality and teamwork. Our nurseries share a warm, inclusive culture where collaboration and kindness come first. 

    

  We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status. We take safeguarding seriously and follow safe recruitment procedures.  

Requirements

• Minimum of 5 years’ HR experience 

• CIPD level 3 qualification

• Up to date knowledge of employment law and practice

• Ability to handle confidential information with discretion

• Excellent attention to detail and accuracy

• Strong team ethic with the ability to work independently

• Ability to plan and prioritise workload, working under pressure to tight deadlines

• Proficient use of MS office packages as well as some familiarity with HR Systems

• Excellent written and verbal communication skills

• Access to own transport to visit nursery settings

• Satisfactory Enhanced DBS check