HR Operations Specialist (Dubai)

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SFORS is hiring an HR Operations Specialist in Dubai to systematize HR administration, immigration coordination, leave management, data integrity and vendor cost control while collaborating closely with the HRBP and HRPP. The ideal candidate has 1+ year in HR Operations with UAE labor law and immigration experience, solid HRIS and data management skills, and a proven eye for detail and audits. You will handle contracts and certificates, maintain records, coordinate visas, manage leave, reconcile invoices, and support historical data compliance. To apply, tailor your CV to UAE HR ops with concrete examples of process improvements, audit readiness, and measurable outcomes, and include a concise, targeted cover note.

Hi!

We are SFORS - a trading company where traders become successful.

We specialize in trading on global financial markets and are one of the key players in proprietary trading and a leader in the pre-market space.

For 20 years, the company has been successful in the stock market thanks to significant investments in trader development, trading technologies, a progressive risk management model, and the creation of effective trading strategies — everything that helps traders succeed.

We are currently looking for an HR Operations Specialist to strengthen our HR team in Dubai.

We are seeking a professional who will systematically support HR operations, improve operational processes, and work closely with the HRBP and HRPP.

Key Responsibilities

HR Administration

• Prepare, process, and maintain HR documentation throughout the employee lifecycle, including employment contracts, offers, certificates, policies, and other personnel documents in compliance with UAE labor legislation.

• Maintain and update employee personnel files and HR records, ensuring accuracy, completeness, and compliance with legal and internal requirements.

• Generate employment certificates, confirmations, references, and other HR-related documents upon request.

• Conduct regular audits of employee files and HR documentation to identify missing information, inconsistencies, and compliance risks.

• Ensure HR documentation is audit-ready and compliant with applicable labor laws and internal policies.

Immigration & Employee Relocation Support

• Prepare and coordinate immigration-related documentation required for visa and work permit applications in collaboration with the HR People Partner and external service providers.

• Coordinate medical examinations, biometric appointments, and interactions with relevant government authorities throughout the immigration process.

• Maintain accurate immigration records and ensure compliance with local immigration requirements and internal procedures.

Leave & Absence Administration

• Manage leave records and related documentation in accordance with UAE labor law.

• Administer absence management processes, including data collection, request processing, employee support, creation of forms and guidelines, policy compliance monitoring, and consolidation of absence data for headquarters.

• Propose and initiate improvements to absence management processes and prepare system enhancement requests when required.

HR Systems & Data Management

• Enter employee and candidate information into HR systems.

• Maintain and update employee records, including personal information, position changes, location transfers, and terminations.

• Create and maintain employee documentation databases and supporting HR records according to internal standards.

HR Vendor & Cost Administration

• Review and reconcile invoices related to employee insurance and HR service providers.

• Initiate and coordinate payments through internal systems while ensuring compliance with approved contracts and budgets.

Historical Data Compliance

• Review and update historical HR records to ensure compliance with legal and internal requirements.

• Identify and correct errors, duplicates, and data gaps while maintaining supporting documentation.

• Support historical HR databases and prepare information for internal and external audits.

Requirements

Professional Experience & Skills

• 1+ years of experience in HR Operations, HR Administration, or Personnel Administration, including experience with UAE labor legislation and immigration processes.

• Experience cooperating with insurance brokers or insurance providers.

• Strong understanding of HR administration processes, including employment contracts, onboarding, and time tracking.

• Knowledge of HR reporting and analytics, including data consolidation and audit preparation.

• Understanding of HRIS systems, HR process automation, and participation in system implementation or optimization projects.

• Strong analytical and data interpretation skills.

• Excellent attention to detail and organizational skills.

• English proficiency: B2 minimum.

What We Offer

• Opportunity to stay free of charge for up to 2–3 weeks per year in company accommodation in Larnaca, Cyprus, during vacations, business trips, or work-related travel.

• Comprehensive medical insurance program.

• Free training sessions in cycling, running, yoga, swimming, and triathlon.

• Partial reimbursement for tennis coaching, other sports activities, gym memberships, rehabilitation services, massages, and participation in local and international competitions.

• External professional education reimbursement.

• Full access to internal educational, cultural, and entertainment events, guest speaker lectures, and the corporate library.

• Comfortable office in JLT, Dubai.

• Hybrid work option (1–2 days per week from home after successful completion of the probation period).