Junior Merchandising Admin Assistant
OunassJobsCloseBy Editorial Insights
Joining Ounass as a Junior Merchandising Administration Assistant in Dubai, you will support procurement and finance, keep meticulous records, verify order and invoice accuracy, coordinate shipments, manage RTVs, and liaise with suppliers and freight forwarders to meet deadlines while helping optimise sales and margins. Key traits are precision, strong Excel skills, and the ability to multitask in a fast paced retail setting. To apply, tailor your resume to show 1-2 years in admin or merchandising, a business or supply chain degree, and concrete examples of data accuracy, deadline adherence and cross-functional collaboration. Highlight WMS or ECM, supplier communications, and shipping coordination; attach relevant docs. Apply now.
Job Overview
Join our vibrant team as a Junior Merchandising Administration Assistant, where you will support the team by providing administrative support and contributing to the merchandise process. You will support the team in driving the performance against sales and margin targets, maximising in-season opportunities and affecting future inventory.
Core Responsibilities
Ensuring meticulous maintenance and timely updates of all essential records, files, and databases.
Thoroughly validating order confirmations vis-à-vis invoices and orders, ensuring precision and alignment
Exercising precision in scrutinising supplier order confirmation particulars to guarantee accuracy
Providing adept support to the procurement team in swiftly resolving any supplier-related inquiries or concerns
Orchestrating seamless coordination between the procurement and finance units to impeccably meet supplier-imposed deadlines
Overseeing and orchestrating multifaceted responsibilities related to shipments and the intricacies of logistical processes
Spearheading the management of return-to-vendor requests (RTVs), facilitating transparent and efficient communication with suppliers
Collaborating diligently with both suppliers and Al Tayer Logistics to meticulously synchronise shipments for punctual deliveries
Engaging effectively with freight forwarders to meticulously track incoming shipments of relevance and diligently pursuing supplier invoice matters
Sharing comprehensive inbound information with the warehouse team, strategically employing a Drag & Drop approach to optimize efficiency
Acquiring advanced intelligence on upcoming shipments, subsequently liaising with internal stakeholders to address raised purchase orders, and strategically establishing appointments in either the Warehouse Management System (WMS) or the Enterprise Content Management (ECM) platform
Compiling and presenting supplier compliance reports concerning deviations in physical receipts versus invoices and instances of stock damage during shipment, and adeptly procuring credit notes from suppliers
Curating and maintaining a comprehensive repository of warehouse documentation, encompassing contracts, orders, invoices, fulfilment records, and delivery details
Managing the intricacies of handling short and excess units, with a keen eye on meticulously following up on associated credit note processes
Skills and Qualifications
Bachelor’s degree in Business, Supply Chain, or a related field.
1-2 years of experience in an administrative or merchandising role, preferably within the retail sector.
Excellent communication, organizational and problem-solving skills
Aptitude to function within deadlines, while working both independently and as part of a team
Ability to work independently and proactively, with excellent attention to detail
Ability to multitask and work in a fast-paced environment.
Proficiency in Microsoft Office, especially Excel.
What We Offer
Dynamic and collaborative workplace culture.
Opportunities for professional development and career growth.
Competitive salary and comprehensive employee benefits.
Employee discounts and access to exclusive product promotions.
Ready to make an impact in our Planning Team? Apply now!