Kairuruku Kaupapa Kura | School Projects Coordinator

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Victoria University of Wellington seeks a 12-month full-time Kairuruku Kaupapa Kura – School Projects Coordinator to assist the Head of School and the School of Government with strategic projects, programme operations and events in Wellington. You will coordinate workstreams, prepare papers, manage schedules and records, and deliver engagements and communications. The ideal candidate is proactive, organised, and a clear communicator who can juggle multiple priorities using Microsoft 365 and collaboration tools, with a commitment to equity, inclusion and Te Tiriti. To apply, tailor your resume and cover letter to relevant tertiary project coordination and event management, provide concrete examples of on-time delivery, and apply via the university careers page before 9 March 2026; questions to Barbara Allen.

• Can you build strong relationships across diverse groups?
• Are you someone who thrives on keeping complex projects moving?
• Do you enjoy turning ideas into organised, on‑track workplans and delivering high‑quality events, communications, and stakeholder experiences?

Kōrero mō te tūranga - About the role 

Te Herenga Waka - Victoria University of Wellington is currently recruiting for a Kairuruku Kaupapa Kura - School Projects Coordinator to support the Tumuaki - Head of School and Te Kura Kāwanatanga - School of Government (SoG), in delivering a range of strategic, operational, and programme‑based initiatives. 

This 12‑month, fixed‑term, full‑time role is dynamic and combines project coordination, academic programme support, stakeholder engagement, and the delivery of high‑quality communications and events.

You will help maintain momentum across Masters programme operations, programme refresh processes, School‑level projects, small events, and external engagement activities. Working closely with the Tumuaki - Head of School and programme directors you will ensure that planning is clear, documentation is accurate and timely, and activities run smoothly.

This role is ideal for someone who enjoys variety, works confidently with complexity, and is motivated by contributing to the School's forward direction.

Key responsibilities:

• Coordinate strategic School projects and workstreams, managing timelines, actions, risks, and clear documentation to support effective decision‑making.
• Deliver high‑quality event and engagement coordination for School activities such as roundtables, workshops, anniversaries, advisory groups, publications and visitor programmes.
• Support academic programme operations and refresh processes, including committee papers, scheduling, approvals, recruitment/onboarding tasks, and analysis of programme and student data to inform planning.
• Provide proactive administrative and operational support to the Tumuaki - Head of School, maintaining accurate records, workflow tracking, correspondence, and related financial processes to ensure smooth, well‑organised operations.

Ō pūmanawa - About you

You will be a proactive, organised, and relationship‑focused professional who enjoys balancing detail with the bigger picture. You bring excellent communication skills, sound judgement, and the ability to keep multiple workstreams on track. You will be comfortable working with data and systems to support programme operations, and you take pride in creating seamless experiences for staff, students, and stakeholders.

You will also value collaboration, cultural awareness, and service excellence, contributing positively to the School’s culture and broader aspirations.

Key requirements:

• Experience in project coordination, ideally in a tertiary environment, event/engagement management, or complex administrative roles. 
• Strong organisational skills and the ability to manage multiple priorities and deadlines effectively. 
• Excellent communication skills, including document preparation, briefs, and correspondence. 
• High level of digital capability, including Microsoft 365 office suite and collaboration tools (SharePoint/Teams). 
• Ability to work independently with sound judgement and attention to detail, alongside a commitment to equity, diversity, inclusion, and Te Tiriti o Waitangi obligations.

Role Description: Click here to see further information, including salary details.

If this link is not available, click ‘apply’ to view this on the University careers page. 

Close date for vacancy: 09 March 2026. 

Contact details for vacancy: If you have any questions regarding this role, please get in touch with Barbara Allen ([email protected]).

How to apply: Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter.  

We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. Applications from recruitment agencies are not accepted.

Mō Te Herenga Waka - About Our University

Te Herenga Waka - Victoria University of Wellington is renowned for its high-quality research and exceptional teaching. We attract people from around the world. Our university campus spans Te Whanganui-a-Tara Wellington - the creative, scientific and political centre of Aotearoa New Zealand - and our students thrive on the connections we have made here.

Explore the many benefits of working at Te Herenga Waka - Victoria University of Wellington. Find out where you fit in our strategic direction and learn more about our research expertise.