Office Administrator

JobsCloseBy Editorial Insights

Westfield in Dubai is seeking a hands-on Office Administrator to keep daily operations running smoothly onsite. The role combines admin operations, credit control support, facilities and security coordination, basic IT assistance, and event planning. You will schedule meetings, manage files and databases, oversee supplies and equipment, coordinate maintenance and vendor relationships, and organize staff travel while maintaining safe workspaces and emergency procedures. Ideal candidates hold a college degree, are proficient in Word, Excel, PowerPoint and Outlook, and excel at multitasking, communication, and attention to detail. To apply, tailor your resume with concrete examples of calendar management, cost control, IT support, and event logistics; highlight teamwork and problem solving.

Main Purpose of the Role:

• Supporting the daily operations of the office

• Support Credit Control function

• Fostering a productive work environment

• Facilities management

• Technology support

• Event planning

Key Responsibilities:

• Scheduling appointments, meetings, and conferences

• Maintaining office files, records, and databases

• Managing office supplies, inventory, and equipment.

• Coordinating office maintenance, repairs, and cleaning services.

• Organizing office layouts and workspace arrangements.

• Handling incoming and outgoing mail and shipments.

• Overseeing office facilities and ensuring a safe and functional work environment.

• Coordinating office security, access control, and emergency procedures.

•  Liaising with building management and vendors for facility-related matters.

• Managing calendars, appointments, and travel arrangements for office staff.

• Providing basic IT support for office equipment, software, and systems.

• Troubleshooting technical issues and coordinating with IT support providers.

• Managing office technology assets, such as computers, printers, and peripherals.

• Assisting with software installations, updates, and user training.

• Organizing and coordinating office events, meetings, and conferences.

• Managing event logistics, catering, audio-visual equipment, and guest arrangements

Skills & Experience:

• Preferably educated to college degree level

• Good commands in Microsoft Word, Excel and PowerPoint.

• Diary management experience (Outlook)

• Good numerical skills.

• Presentational skills

• Flexible and willing to work as a team member 

• Proficiency in office procedures, document management, and record-keeping.

• Excellent organizational skills to manage multiple tasks and prioritize work effectively.

• Ability to maintain office supplies, equipment, and facilities in an organized manner.

• Attention to detail to ensure accuracy in administrative tasks and documentation.

• Active listening skills to understand and address the needs of office staff and visitors

• Strong verbal and written communication skills for interacting with colleagues, clients, and vendors

• Effective time management skills to handle multiple tasks and meet deadlines

• Ability to troubleshoot office equipment issues and address technical problems

• Strong attention to detail

This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management. #wspi