Office Administrator
COLASJobsCloseBy Editorial Insights
COLAS Miller Group in Markham is hiring a full-time on-site Office Administrator to manage payroll processing, timecards, employee records, onboarding and offboarding, and general admin support across multiple operations. You’ll assist with HeavyJob and other systems, track training and safety compliance, and coordinate bonds and insurance plus ELD setup. Requirements include 2+ years in office admin with payroll exposure, strong Excel and MS Office skills, top organizational and multitasking abilities, and the capacity to work independently. Experience with payroll systems, bonds or insurance, and familiarity with HeavyJob, HeavyBid or JD Edwards are assets, as is a construction or operations background. Target compensation $53,600 to $67,000. Apply by tailoring your resume to payroll, compliance and systems experience, and demonstrating how you thrive in a collaborative, fast paced environment; accommodations available on request.
About Us
The Miller Group, a subsidiary of Colas Canada, is a Canadian leader in the construction and maintenance of transportation infrastructure since 1917.
We provide exceptional customer service and operational support using our time-proven construction methods and innovative technologies, alongside the highest quality products and materials.
We leverage our global network to foster positive relationships that make a lasting difference in the communities where we live and work. Whether it is making your commute more efficient, keeping our communities safe, or making remote areas more accessible, at Miller we are proud to Build Greatness in everything we do.
Responsibilities
- Process and submit daily payroll/timecards across multiple operations
- Review payroll reports for accuracy
- Maintain employee records (training, certifications, licensing)
- Handle new hires, layoffs, transfers, and rehires
- Support teams with HeavyJob and other systems
- Track training, safety stats, and compliance reporting
- Order bonds and insurance for projects
- Assist with ELD setup and general administrative support
- Other duties assigned
Qualifications
- 2+ years of office/admin experience with payroll exposure
- Strong MS Excel and Microsoft Office skills
- Highly organized with ability to manage multiple deadlines
- Comfortable communicating with field and office staff
- Ability to work independently (self-sufficient)
- Experience with payroll systems, bonds, or insurance
- Exposure to HeavyJob, HeavyBid, or J.D. Edwards
- Background in construction or operations environments
- Attention to detail and accuracy
- Strong time management
- Clear communication skills
- Problem-solving mindset and adaptability
Compensation Data
Targeting $53,600 to $67,000 base salary
Culture
At Miller, we want every employee to feel connected, where creativity and innovation thrive, and your contributions make a real impact. Our supportive and inclusive atmosphere encourages open communication, ensuring every team member feels heard and valued. With a commitment to flexibility, opportunities for professional development, and a shared passion for excellence, we are more than just colleagues – we are a community dedicated to Building Greatness together.
If you are seeking a workplace that values employees, challenges you to reach new heights, and celebrates your achievements, Miller is the place for you. Build your career with us.
Our Company may use artificial intelligence (AI) tools to assist with sourcing potential candidates. All screening, assessment, and hiring decisions are made exclusively by qualified personnel. Every application is reviewed and verified by our recruitment team to ensure a fair, transparent, and human-driven hiring process. This posting reflects an existing vacancy.
Miller is proud to provide this unique career opportunity, we offer continuous learning, opportunity for growth, and a competitive compensation package. At our core; we are our people. We succeed because we respect our people and invest in their development, safety and well-being. Miller is an equal opportunity employer. We believe that diversity and inclusion are key attributes to building greatness. Miller’s core values of Integrity and Community welcomes everyone, at work and in the community, and our value of Accountability, means that we own our actions, our decisions and our results. As a Miller employee, this will ultimately be your commitment to our inclusive culture.
We will contact candidates selected for an interview. Accommodation for applications with disabilities will be made during the recruitment process when requested.