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XPENG is hiring an Office & Facilities Manager in Melbourne for a full-time onsite role to lead ANZ office operations, oversee the Waterman serviced office, manage the post-April relocation, coordinate with XPENG China HQ on admin and facilities, and run events and vendor contracts while ensuring WHS and budget discipline. The role requires 7+ years in office/facilities or corporate admin, 7+ years in serviced office management, at least one end-to-end relocation project, 5+ years corporate event coordination, 7 years Australian corporate environment experience, and 3 years cross-cultural China-ANZ experience. Key strengths include leadership, expertise in office ops and WHS compliance, budgeting, and stakeholder management with excellent Australian English communication. To apply, tailor your resume to demonstrate end-to-end relocation leadership, cross-border stakeholder coordination, cost control, and event delivery with measurable results, and highlight WHS familiarity and Waterman operations.
Office & Facilities Manager
Melbourne
Full-time
Finance - Corporate function / Support
Responsibilities
Job Summary
Lead XPENG-ANZ’s office operations, facilities management and administrative coordination to support team growth in Australia & New Zealand; manage Waterman serviced office daily ops, lead post-April next year’s office relocation, liaison with XPENG China HQ (HR/Finance) on admin/facilities matters, and coordinate dealer meetings/customer events (local event transport only, excluding general business travel).
Key Responsibilities
1.Lead office relocation project (post-April next year): design layout for headcount growth, coordinate with designers/contractors/IT teams, communicate timelines, and support lease changes.
2. Manage Waterman serviced office: oversee daily ops (with Waterman teams), ensure front-of-house service quality, control office supplies/procurement, liaise with building/cleaning/security providers, and support 2026 April contract renewal.
3. Liaise with XPENG China HQ: share office ops/headcount needs, align global policies with Australian regulations, support cost tracking/invoice processing, and assist employee onboarding/offboarding (desks/equipment/access cards).
4. Coordinate events: plan dealer meetings/customer events (venue selection, AV/catering setup), manage attendee lists/on-site registration, and arrange local event transport (e.g., hotel-venue shuttles).
5. Oversee office admin: manage vendors (contracts/service quality), support budget preparation/monthly reporting, and maintain key documents (contracts/asset registers/WHS records).
Qualifications
Qualifications & Experience
1.Office/facilities management or corporate admin experience: Minimum 7 years.
2.Serviced office/multi-stakeholder office management experience: Minimum 7 years.
3.Office relocation/major fit-out project experience: At least 1 end-to-end leading project.
4.Corporate event coordination experience: Minimum 5 years.
5.Australian corporate environment experience: Minimum 7 years.
5.China-ANZ cross-cultural collaboration experience: Minimum 3 years.
Core Skills
1.Strong leadership: Own office ops outcomes, drive relocation/event projects.
2.Professional expertise: Familiar with corporate office ops, serviced office management, and Australian WHS regulations.
3.Business acumen: Proficient in budget management, process design, and on-time project delivery.
4.Communication: Excellent Australian business English (spoken/written); builds relationships with internal/China HQ/external stakeholders; proactive problem-solving.
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