Office Support

JobsCloseBy Editorial Insights

Euro Pool System is looking for a full-time Office Assistant in Rijswijk to own day-to-day office operations, reception, facilities, administration and events in a fast paced, international setting. You will be the friendly, proactive hub that keeps everything running smoothly, from coordinating logistics and travel to supporting colleagues and external partners, while maintaining accurate information management and high service standards. The ideal candidate has an MBO level education in an administrative field, proven experience in similar roles, strong Dutch and English skills, and solid MS Office proficiency, with a hands on and structured approach. To apply, tailor your CV with concrete examples of process improvements, event coordination, and cross-functional collaboration, and highlight ownership and adaptability.

Do you enjoy being the person everyone relies on to keep things running smoothly, from daily operations to well-organized events?

As Office Assistant, you are the central point of contact ensuring a smooth, well-organized, and welcoming office environment in Rijswijk. You play a key role in enabling our organization to operate efficiently by ensuring that all office, administrative, and facility-related processes run seamlessly and support daily business needs.

In this dynamic position, you are responsible for the day-to-day coordination of office operations. You ensure that everything from reception and facility management to administration and communication runs professionally and efficiently. Working closely with employees, suppliers, and external partners, you align needs, anticipate challenges, and turn daily operational demands into structured, well-managed processes.

Are you ready to take ownership of a role where your impact is visible across the entire office and every working day?

You act as the face of the office, welcoming visitors and supporting colleagues while maintaining strong external relationships. At the same time, you ensure that administration, information management, and office processes are accurate, up to date, and well-organized. You combine structure with flexibility, enabling the organization to function smoothly in a fast-paced, international environment.

You also play an essential role in organizing, events, and hospitality services. From coordinating logistics and travel arrangements to supporting staff events and catering, you ensure every detail is taken care of. You balance multiple priorities effortlessly, maintaining high standards of quality and service.

You

You have a strong sense of ownership and feel energized by being the driving force behind a well-organized and smoothly running office. You are a proactive and reliable professional who enjoys supporting others and creating an environment where colleagues can perform at their best.

You are confident in managing a wide range of administrative and operational tasks and feel comfortable working in a dynamic, international environment. You combine a hands-on mentality with a structured way of working, ensuring that even in busy periods you maintain overview, accuracy, and control.

Collaboration comes naturally to you: you enjoy interacting with colleagues, suppliers, and visitors, and you communicate clearly and professionally with different stakeholders. You are service-oriented, adaptable, and always looking for ways to improve processes and make the workplace more efficient and enjoyable.

Further:

• You have an MBO-level education in an administrative or secretarial field.
• You bring relevant experience in an administrative and secretarial role, preferably within an international environment.
• You have proven experience in managing and following up on administrative processes.
• You have a strong proficiency in both English and Dutch, written and spoken.
• You have good knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint).

Our offer

At Euro Pool Group, the position of Office Assistant offers you a varied and responsible role with a direct impact on the daily experience of your colleagues and the overall office environment. You will have the opportunity to take ownership, contribute ideas, and further develop your skills in a dynamic and international setting.

In addition, we offer you:

• The opportunity to work 32 – 40 hours.
• A competitive salary.
• 25 vacation days per year (based on full-time employment).
• The opportunity to work in an international, dynamic, and growing organization.
• A good pension scheme.
• Collaboration with engaged professionals in a purpose-driven organization focused on sustainability and circularity.

This is your opportunity to make a visible difference in how people experience their workplace every single day. Join us now!