Officer- General Administration

JobsCloseBy Editorial Insights

Officer- General Administration at the General Civil Aviation Authority in the United Arab Emirates is a full-time onsite role overseeing general administration, space planning and relocation support, and coordination of admin expenses with Finance under GCAA policies; you will manage incoming and outgoing correspondences including calls, faxes, mail, and emails; assist with events management; coordinate visa procedures with Public Relations Officers in AUH and DXB; supervise vehicles and drivers from registration to maintenance, insurance, accident reporting, and transport requests; and arrange travel and hotel bookings within the UAE for staff and official missions. To apply, tailor your CV to show facility management, cost control, and policy compliance; highlight HR, Finance, PR liaison and fleet experience, attach metrics, and confirm on-site UAE availability.

General Administration
 Arrange, organise, and control various aspects of the general administration in order effectively meet GCAA needs. Help in allocating necessary offices and spaces whenever required, ultimately support the organisation staff with their relocation’s procedures. Look after the administration expenses and pity cash and coordinate with finance for the proper reimbursement as per GCAA policies and procedures.
 Help in undertaking the proper procedures to control the GCAA incoming and out coming correspondences and communication such as the inbound/outbound telephone, faxes, general posts, emails…etc.
 Coordinate efforts in order to arrange for GCAA Events management following the proper protocols.
 

Visas
 Support in co-ordination visa procedures at all stages to ensure timely issuance or cancellation; ensure effective and timely liaison with Public Relations Officers (AUH and DXB) in compliance with HR and Finance policies and to meet business requirements

Vehicles
 Carry out the administration and activities relating to drivers schedule as well as GCAA vehicles in terms of registration, renewals, insurance, allocation, maintenance, accident reporting, traffic violations, transport requests, and vehicle allowances
 

vents and Travel
 Proceed with reservation, and monitor all travel and hotel bookings requirements (within UAE) effectively to include arrangements for joining employees, visitors, and official missions