Operations Coordinator

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An organized, proactive Operations Coordinator is sought to support Te Pūtahi Mātauranga in the Faculty of Arts and Education at the University of Auckland. This fixed-term, part-time role (0.6 FTE) runs to December 2026, onsite in Auckland; a NZ driver’s license is required. You will coordinate logistics for programmes and workshops, assist with events, manage CRM data, and support purchasing and course administration. The ideal candidate has proven operations or event coordination experience, strong organisational and communication skills, and proficiency with CRM and Microsoft Office; bilingual Chinese English is advantageous. Tip: tailor your cover letter to highlight CRM work and collaboration. Apply online by 11:59pm Sunday 16 August 2026 with cover letter and CV; inquiries to [email protected].

Job Description

Waipapa Taumata Rau | The University of Auckland

The University of Auckland creates globally transformative impacts through its distinctive strengths in world-leading research, scholarship, teaching and collaborative partnerships, inspired by its unique position in Aotearoa New Zealand and the Asia-Pacific.

Te Whiwhinga mahi | The opportunity

We are seeking an organised and proactive Operations Coordinator to support the delivery of programmes, workshops and events within Te Pūtahi Mātauranga | Faculty of Arts and Education. Working closely with project leads and a wider professional services network, you will play a key role in ensuring operational and administrative processes run smoothly and efficiently.

In this role, you will:

• Coordinate programme and workshop logistics, including registrations, materials, CRM data and participant communications
• Support the delivery of online and in-person events, including scheduling, set-up, and stakeholder coordination
• Provide financial and supplier administration support, including purchasing, reconciliation and compliance with University processes
• Assist with course and content administration, reporting and evaluations
• Provide general project and operational support, including meeting coordination and travel bookings

This is a part-time (0.6FTE / 22.5 hours per week), fixed term position until the end of December 2026.
Occasional weekend work may be required, depending on programme and event needs.

The salary range for this role is $56,400 - $71,000 per annum (pro rata for part-time hours) depending on skills and experience relevant to the role. 

As this role involves delivering workshops and providing on-site support, travel to locations within Auckland and occasionally outside the region is required, therefore you must have an NZ Drivers License. 

For more information, please refer to the Position Description.

He kōrero mōu | About you

To succeed in this role, you will bring:

• Proven experience in an operations, administration, project or event coordination role
• Strong organisational skills, attention to detail, and the ability to manage competing priorities
• Confidence working with CRM systems, digital platforms and Microsoft Office
• Excellent interpersonal and communication skills, with the ability to build effective working relationships
• A proactive, flexible approach and willingness to support team members as needed

Advantageous:

• Bilingual capability in Chinese and English, particularly to support translation of reports

Ngā āhuatanga kei a mātou | What we offer

The University is committed to supporting your career with:

• Excellent campus facilities
• 5 weeks annual leave 
• Up to 6.75% company superannuation scheme

In addition, we also offer career development programmes, discounted car parking, a generous parental leave allowance, childcare, and several discounts on internal and external services.

For more information, please visit Staff Benefits.

Me pēhea te tuku tono | How to apply

Applications must be submitted online by 11:59pm, Sunday, 16 August 2026. Please include your cover letter and CV.

Enquiries about the role can be directed to the team via [email protected]. Please note we are happy to answer your questions, but we do not accept applications by email.

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Additional Information

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment.  For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz