Operations Executive - Rugby School Dubai (Immediate Start)

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Rugby School Dubai, part of Aldar Education, is seeking a proactive Operations Executive to support operations during a growth phase ahead of its August 2026 opening. The role covers operational support across departments, facilities coordination, administration, procurement, stakeholder engagement and accommodation support. The ideal candidate has 2 to 3 years in operations or facilities, a bachelor’s degree, and strong organizational, communication and problem-solving skills; school or service-sector experience is a plus. In your application, highlight concrete examples of coordinating cross-functional teams, managing contractors, tracking budgets and service levels, and driving process improvements. Show readiness for an immediate start and the ability to thrive in a fast-paced environment while upholding high presentation and service standards.

Rugby School Dubai is seeking a proactive and detail-oriented Operations Executive (immediate start) to support the day-to-day operational delivery of the school. As part of Aldar Education, Rugby School Dubai will open in August 2026 as a premium, purpose-driven school combining British heritage with a forward-thinking approach. This role will play a key part in supporting the smooth running of operations during a critical period of growth and set-up.
 

Responsibilities

Operational Support

• Provide day-to-day operational support across the school, ensuring services are delivered efficiently and to a high standard
• Act as a central point of coordination between departments, ensuring timely follow-up on operational requests
• Support the planning and execution of school events, activities and key operational milestones
• Assist in managing external service providers including cleaning, security, maintenance, transport and catering, ensuring service delivery meets expectations
• Support the implementation of operational processes, systems and procedures in line with Aldar Education guidelines

Facilities & Services Coordination

• Assist with coordination of maintenance requests, tracking completion and following up on outstanding actions
• Support the monitoring and upkeep of school facilities, ensuring a high standard of presentation and functionality
• Liaise with internal teams and external contractors to resolve day-to-day operational issues in a timely manner
• Support space planning and general organisation of school facilities

Administration & Coordination

• Maintain accurate records, trackers and logs relating to operations and service delivery
• Support procurement processes, including raising requests and tracking orders in line with school procedures
• Assist with budget tracking and general administrative support to the Operations team
• Coordinate schedules, meetings and communications with internal and external stakeholders

Accommodation Support (where required)

• Assist with coordination of staff accommodation processes, including move-ins, move-outs and maintenance requests
• Support communication with property management companies and service providers
• Maintain accommodation trackers and ensure timely follow-up on outstanding actions

Stakeholder Engagement

• Build effective working relationships with internal teams, external partners and service providers
• Provide responsive and solution-focused support to staff across the school
• Support a positive and professional service culture across all operational areas

Minimum Qualifications

• Bachelor’s degree or equivalent

Minimum Experience

• 2–3 years’ experience in an operations, administration or facilities support role
• Experience in a school, education or service-based environment is desirable

Job Specific Knowledge & Skills

• Strong organisational skills and attention to detail
• Ability to manage multiple tasks and priorities in a fast-paced environment
• Strong communication and interpersonal skills
• Proactive, solutions-focused approach
• Good working knowledge of Microsoft Office and administrative systems
• Ability to work collaboratively and support wider team objectives

 What We Offer

Aldar Education are a family of world-class, child-centred, and innovative schools based in the UAE.  We educate over 38,000 students across our group of owned and managed schools and as we grow so does our need for highly skilled, inspirational, and dedicated school leaders. We offer an attractive remuneration package. Our future-focused learning model includes both students and staff and so we place a special emphasis on professional development, coaching and training.

This job description is not all-inclusive. Aldar Education reserves the right to amend this job description at any time.  We are an equal opportunity employer, committed to a diverse and inclusive work environment. We are dedicated to our national development strategy and encourage UAE Nationals in their application at our company.

Aldar Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Offers of appointment are subject to satisfactory references and police clearance.