People, Executive and Trustee Administrator

JobsCloseBy Editorial Insights

Get Golfing CIO is seeking a People, Executive and Trustee Administrator to deliver high level HR, executive and governance support on-site in Sevenoaks, England, across a charity with seven sites and 7,000 members. The role covers end to end recruitment, onboarding and HR data management, senior admin support to the CEO and CPO/CFO, and governance administration for the Board. Strong MS Office, HRIS and governance systems experience, plus a collaborative, discreet approach are essential. To apply, tailor your CV to show HR administration, board support and charity experience, quantify achievements, and demonstrate confidentiality, flexibility, and a genuine alignment with CARE values and the mission; note benefits.

About Get Golfing CIO

Get Golfing CIO is a charity that improves lives through golf. We are a thriving and innovative organisation which manages and operates 13 sites with 7,000 members and over 160,000 visitors each year. Our Head Office is located at Redlibbets Golf and Country Club, about 8 miles north of Sevenoaks in Kent. 

The successful candidate will be part of a £22m revenue company of circa 500 people which invests profits from its operations into its venues, courses, the development of its people, and importantly, community oriented charitable initiatives local to our sites. 

Our model is to maximise revenue through memberships, golf days, retail, events, and F&B. We say, “our courses are for golfers while our clubhouses are for everyone”.  

Our values of Collaboration, Accountability, Respect and Enjoyment (CARE) are not just words on a page but something that we live and breathe every day. 

Please see: https://www.getgolfing.org

Role Purpose

This role is a key administrative position supporting three critical areas of the organisation: People (Human Resources), the Executive and our charity’s Trustees. The postholder will ensure smooth and efficient multi-faceted support to the HR Team, provide proactive senior level administrative support to the Executive Team and facilitate effective communication, scheduling and planning support for the Board of Trustees.

Key Responsibilities 

1.      People Administration

·       Coordinate and administer the end-to-end recruitment process, including job advertisements, interview scheduling, candidate communication, and reference checks.

·       Support new starter onboarding and induction processes.

·       Maintain and update HR systems and employee records, ensuring data accuracy and confidentiality.

·       Produce HR-related reports (e.g., headcount, turnover) as required.

·       Support compliance with employment legislation and best practice.

2.      Executive Assistant Support

·       Provide high-level administrative support to the CEO, Chief People Officer, and Chief Finance Officer, including calendar management, meeting coordination, and travel arrangements.

·       Prepare briefing documents, presentations, and correspondence on behalf of the Executive Team.

·       Coordinate internal and external meetings, including agendas, minutes, and follow-up actions.

·       Assist in organising events, team away days, and other key organisational activities.

·       Manage confidential and sensitive information with discretion.

·       Assist other Get Golfing departments from time to time as directed by the Executive

3.      Trustee and Governance Administration

·       Schedule and coordinate Trustee Board and subcommittee meetings, including diary management, room/venue bookings, and co-ordination of agendas and papers, including action items and Get Golfing’s risk register.

·       Serve as a liaison for Trustees, managing queries and ensuring they receive timely communications and updates.

·       Maintain records related to charity governance, including Trustee declarations, terms of office, and statutory documentation.

·       Support the Executive Team in preparing reports and materials for governance purposes. 

Requirements

1.      Knowledge

·       Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Canva).

·       Comfortable with HR and document management systems such as SharePoint and Deputy.

Desirable

·       CIPD Level 3 qualification or equivalent experience in HR administration.

·       Understanding of Charity governance requirements.

·       Knowledge and experience of client management and administrative systems such as:

o   Golf Manager

o   Deputy

o   HubSpot

o   MaintainX

o   SharePoint

o   Expenses systems

2.      Skills

·       Excellent organisational and time management skills, with the ability to manage multiple priorities and deadlines.

·       Strong written and verbal communication skills.

·       Strong interpersonal skills, with the ability to engage with internal and external stakeholders at all levels.

3.      Experience

·       Proven experience in a similar senior administrative role, supporting HR, governance, or senior leadership functions.

·       Experience in scheduling meetings, collating reports, and handling confidential documents.

Desirable

·       Experience working in the charity or not-for-profit distribution sector.

·       Experience working with a Board of Trustees or senior executives

4.      Approach

·       Collaborative and approachable with a positive and professional attitude.

·       High level of attention to detail and accuracy in all work.

·       Ability to work independently and as part of a team

·       Discreet and trustworthy, with a strong commitment to confidentiality

·       Proactive, solution focused, and self-motivated

·       Calm under pressure and able to work flexibly in a changing environment  

Benefits

• Company Pension Scheme
• Training & Development
• Free Golf
• 50% discount on food and beverage
• Staff referral programme