Personal Assistant - SLT - Alrayana Charter School

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Aldar Education is seeking an outstanding Personal Assistant for Al Rayana Charter School in Abu Dhabi with an immediate start, a role that blends front of house, high level administration and data driven support for the Senior Leadership Team. You will welcome visitors, coordinate events and educational trips, maintain staff records and payroll related documents, manage document transfers to HQ, support recruitment and onboarding, lead the administrative team, safeguard the integrity of MIS and Engage systems, oversee timetabling and assessments, and provide regular data analysis and reporting to drive school improvement while upholding confidentiality and EHS standards. The ideal candidate holds a diploma or degree, has prior experience in a similar role, strong IT literacy, excellent stakeholder management and the ability to think ahead and work with initiative. To apply, tailor your CV to showcase evidence of data management and reporting, recruitment and onboarding support, timetable planning and team leadership, demonstrate alignment with the school values and regional context, highlight familiarity with school systems and dashboards, and include references and your availability for immediate start and any work authorization requirements.

Aldar Education are currently seeking an outstanding Personal Assistant for Al Rayana Charter School in Abu Dhabi for an immediate start.

Al Rayana Charter School is an American curriculum, mixed gender primary school located in a state of the art building in the heart of Abu Dhabi. We strive for excellence in all that we do through our high expectations and commitment to ensuring that we provide high quality learning opportunities for our students. Our vision is to create “A sustainable and innovative learning community, where we nurture our learners through Collaboration, Leadership and Creativity”. This vision is supported by the Al Rayana Learner and Teacher DNA which is at the heart of the school community.

This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi’s leading school group.  

The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.

Main Duties: 

• To welcome visitors to the school and respond professionally to queries from families, visitors, staff and students.
• To support the administration, organisation and coordination of educational trips, visits and school events.
• To maintain accurate staff records and personnel files, including payroll-related documentation.
• To facilitate the transfer of documents and information between the school and Aldar Education HQ.
• To support the recruitment process, including coordinating interviews, obtaining references and preparing onboarding documentation for new staff.
• To line manage and oversee the work of the administrative team, ensuring high standards of service and efficiency.
• To maintain the accuracy and integrity of all school information systems and databases, including MIS, Parent Portal, Engage and other relevant platforms.
• To oversee the development, maintenance and implementation of whole-school timetables, ensuring effective allocation of resources and compliance with curriculum requirements.
• To coordinate and manage assessment and reporting processes, including report cards, MAP assessments, external examinations and other student performance measures.
• To lead the collection, validation, analysis and reporting of school-wide data, including student achievement, attendance, enrolment, staffing and operational metrics, providing accurate reports and insights to support leadership decision-making and school improvement initiatives.
• To prepare regular reports, dashboards and data analyses for school leadership, Aldar Education and regulatory authorities as required.
• To ensure the accuracy, security and confidentiality of all student, staff and school data in accordance with relevant policies and regulations.
• To support school improvement planning through the effective use of data, trends analysis and performance monitoring.
• To provide administrative support to the Senior Leadership Team as required.
• To support the receptionist during busy periods and ensure effective front-of-house operations.
• To follow all school EHS guidelines and comply with school policies, procedures and regulatory requirements at all times.

Minimum Qualifications    

-    Minimum diploma / degree of higher education; or Related industry qualification, of graduate level, for the assigned functional area(s).
 

Minimum Experience    

-    Experience in similar role
 

Job Specific Knowledge & Skills    

- To be approachable, professional, calm and knowledgeable 
- To be able to deal professionally with a range of stakeholders  
- To be able to prioritise work load.  
- To be IT literate  
- To be an excellent and efficient administrator  
- To be able to maintain confidentiality  
- To be able to think ahead and use initiative