Portfolio Document Controller
Sphere Entertainment Co.JobsCloseBy Editorial Insights
Sphere Entertainment Co is seeking a Portfolio Document Controller to support the Development and Construction team across international projects, onsite in London. You will implement and maintain document control, ensure consistent folder structures and naming conventions, manage version control, and support MIDP and TIDP deliverables while coordinating with consultants. Ideal candidates have 2-4+ years in construction or engineering, strong organizational and communication skills, and experience with Sharepoint ACC Aconex or BIM 360 plus knowledge of ISO 9001 standards. To apply, tailor your CV to show cross project coordination, data quality improvements, and a commitment to process improvement; highlight flexibility across time zones. MSG is an Equal Opportunity Employer valuing diversity.
Sphere Entertainment Co. is a leader in immersive experiences, technology and media. The Company includes Sphere, an experiential medium powered by advanced technologies. The first Sphere opened in Las Vegas, with a second venue planned for Abu Dhabi. In addition, the Company includes MSG Networks, which operates two regional sports and entertainment networks, MSG Network and MSG Sportsnet, as well as a direct-to-consumer and authenticated streaming product, MSG+, delivering a wide range of live sports content and other programming. More information is available at www.sphereentertainmentco.com.
Who are we hiring?
Supporting the Development and Construction team at Sphere Entertainment, the Portfolio Document Controller will assist with maintaining portfolio documentation available from multiple international projects. This role ensures that design and construction information is organized and maintained across the multiple projects consistently. You will support the implementation of document control processes, including version control, filing and distribution to projects per agreed internal standards. Working across multiple international programs, you will coordinate with consultants and internal stakeholders to maintain effective information exchange from project environments to structured portfolio systems. The role supports the maintenance of information within the Sphere Entertainment Portfolio Library, ensuring our data is consistent, accessible and fit for reuse across future projects.
What will you do?
Document Management & Control
- Assist with the setup and organization of document control processes across multiple projects and archive information to the Portfolio
- Work with project document controllers with implementing and maintaining Sphere document control processes and assist in setting up document management systems (e.g Sharepoint, Aconex, ACC)
- Assist in ensuring project documentation is structured correctly using agreed folder structures, naming conventions, assigned attributes and filing systems
- Support workflow processes to ensure documentation is reviewed by the relevant stakeholders for approval
- Assist in aligning document control practices across a growing portfolio of projects
- Contribute to building a scalable and efficient document control function
Version Control & Standards
- Assist with the implementation of document control procedures across the portfolio, including version control and document distribution protocols
- Support Project Teams in the development, maintenance and delivery of Master Information Delivery Plans (MIDPs) and Task Information Delivery Plans (TIDPs)
- Support information exchanges between internal teams and external project teams to ensure compliance with agreed information standards
Quality Assurance
- Carry out periodic quality checks on project documentation to ensure completeness, correct formatting, and adherence to established standards
- Assist with monitoring portfolio-wide documentation for consistency and identify gaps or non-compliance
- Support corrective actions to improve document quality and reliability across projects
Document Control Oversight
- Support document control processes, ensuring timely distribution, approval, and archiving of project documentation
- Help maintain accurate audit trails and ensure all information is traceable and securely stored
- Provide support to project document controllers and project teams on best practices
- Assist with reporting and tracking of key project documentation
Continuous Improvement
- Help to identify opportunities to improve efficiency and standardization across projects and portfolio
- Identify opportunities to enhance digital processes, automation, and data quality.
- Evaluate and implement new technologies that improve document flow and project efficiency
- Contribute to company-wide transformation initiatives
What do you need to succeed?
- 2-4+ years of relevant experience.
- Good understanding of ISO 9001 standards and document control workflows in Construction
- Experience working with CDE platforms such as Sharepoint, ACC, Aconex, BIM 360
- Strong organisational skills with the ability to manage large volumes of data and documentation
- Clear communication skills and the ability to work with teams to follow structured processes
- Experience in development, construction or engineering environments
- Provide exceptional experiences for our guests, partners, and team members, including by adhering to our appearance and presentation guidelines while on-site.
Special requirements of the job:
- Ability to work independently across multiple projects and time zones
- Strong organization and communication skills
At MSG, we recognize the importance of upskilling employees’ talents and strengths so they can drive their careers forward. We are proud to offer a robust set of tools and resources to help employees understand their interests and purpose, harness their talents and obtain the skills they need to reach the next step in their careers. Growth and longevity for our employees are top priorities here.
We value diversity and are looking for extraordinary employees of all backgrounds! MSG is an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, sexual and reproductive health choices, national origin, citizenship, age, genetic information, disability, or veteran status. MSG complies with all applicable federal, state, and local laws governing nondiscrimination, including considering requests for reasonable accommodations as required.