Project Administrator

JobsCloseBy Editorial Insights

SIMPEC is hiring a Project Administrator to support the Pinjarra Alumina Refinery residue filtration project in a DIDO on-site role for about 18 months. You should bring 3 to 5 years in a similar role, a relevant qualification such as Cert IV in Business Administration, and strong document management with SharePoint and MS Office. Core duties include timesheet data entry, visitor access, material receipt logging, training records, and compiling reports like Daily Force, Daily Sign Ons and Delivery Registers, plus maintaining version control and document numbering. To apply, tailor your resume to demonstrate proactive problem solving, standout communication, and proven ability to juggle priorities and meet deadlines, and show alignment with SIMPEC values and inclusivity.

At SIMPEC, culture is a big deal! Forged on community spirit and mateship. We operate in a candid environment where we value real collaboration and connection with people as people, and not as commodities. We are genuinely committed to live our values and walk the talk.

SIMPEC have been awarded the main procurement and construction contract for the residue filtration stage 2 project at Alcoa's Pinjarra Alumina Refinery, which will involve delivering infrastructure and services to increase processing capacity to convert bauxite residue into filter cake.

We are currently seeking an experienced superstar site administrator to support our project team.

This role will be DIDO daily and will be ongoing for approximately 18+ months.

This is an outstanding opportunity to develop your career with a dynamic and growing company, who boast a great and different culture " Be Like No Other”.

Responsibilities

• Accurate data entry of timesheet hours, applicable checks for completeness and submission of weekly pay
• Administer site visitor access and site delivery registers
• Assist materials team with the receipt and logging of permanent materials
• Assist HSE and HR personnel to coordinate seamless new starter first day process.
• Collation of information required for Daily Force Report to Client, Daily Sign Ons and Delivery Register, Plant and Equipment Pre-starts to Vendors, Project Control Weekly Report, and other reports.
• Maintenance of project training matrix and associated training records.
• including issuing of project specific document numbers and maintain version control.
• Arrange access, PPE preparation and collection / escorting of site visitors.
• Effectively cooperate and communicate with project team to provide day-to-day administrative support.

Skills & experience

•  3-5 years industry experience in a similar role
• Relevant qualification in appropriate discipline e.g. Cert IV in Business Administration, or equivalent demonstrated competency.
• Well-developed interpersonal and communication skills (written and verbal) with the ability to build positive working relationships at all levels.
• High level of proficiency and expertise using document management systems, Adobe and Microsoft Office Suite (SharePoint, Word and Excel in particular).
• Developed time management skills to effectively manage competing priorities and meeting deadlines.
• Strong leadership skills with the ability to effectively work both within a team and autonomously, be proactive and able to use initiative.
• Problem solving skills, high attention to detail and self-discipline.

If this sounds like you then apply now, we would love to hear from you!

At SIMPEC we recognise that we are strengthened by diversity and pride ourselves on leading positively as an Equal Opportunity Employer. We are committed to continuing to build upon the inclusivity in our workplace and ensuring that collectively, we as a team, are a diverse representation of the communities in which we operate. We recognise that diversity includes gender, age, race, disability status, sexual orientation, neurodiversity, religion, Veterans and defence service and many other aspects of your identity and experience, and strongly encourage all to apply