Project Coordinator

JobsCloseBy Editorial Insights

This full-time hybrid Project Coordinator role in London supports Fremantle’s Creative department within Global Communications and Marketing, coordinating briefs, asset delivery, and scheduling to keep projects on track from kickoff to launch. You’ll manage briefs in Monday.com, maintain naming conventions and file structures, support annual and proactive production calendars, and facilitate clear communication between Creative, Marketing and Fremantle partners. Essential candidates bring 1-3+ years in creative coordination, top-notch organization, calm under pressure, and Monday.com proficiency; preferred have entertainment or agency experience and knowledge of production workflows. To apply, tailor examples of cross functional coordination, highlight your asset management and scheduling successes, and email [email protected] with any accessibility needs or alternative formats.

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Reporting to: Head of Creative

Location: Stephen Street, London

Department: Global Communications and Marketing

Contract: Full-time

Type of work: Hybrid

 

About Us

Join the place creatives call home!

 

Fremantle is a powerhouse of the TV and Film industry. We’re one of the world’s largest and most successful creators, producers and distributors of Entertainment, Drama & Film and Documentaries.

 

From critically acclaimed dramas like The Responder, starring Martin Freeman, award winning films including Paolo Sorrentino’s Oscar nominated The Hand of God to incredible entertainment like The Rap Game, Too Hot to Handle, The Apprentice and Britain’s Got Talent, we make shows with global appeal.

 

Our purpose

We aspire to tell stories that connect people around the world. We believe our shows should reflect and celebrate the world we live in and we want to create irresistible entertainment and engage with our audience. To achieve this, we must have people from all backgrounds and cultures working in our teams and on our shows, and we commit to creating opportunities for talent by being inclusive in all that we do.

 

The role

 

The Project Coordinator supports the Creative department, part of Global Communications & Marketing, across all projects, ensuring clear workflow, timely delivery of assets internally and externally, and organised communication between Creative, Marketing and Fremantle partners and clients. They manage brief intake, collation and supply of assets, and assist the Head of Creative in scheduling, annual planning and operational structure so that the Creative team can focus on craft. 

 

Key Responsibilities:

 

Workflow & Project Management

• Manage all incoming briefs in Monday.com
• Ensure briefs are complete before assisting in assigning to the Creative team.
• Assist in scheduling creative work based on priority, deadlines, and team capacity.
• Maintain up-to-date project statuses in Monday.com.
• Flag risks or delays early to the Head of Creative.
• Join the Head of Creative in daily morning stand-ups to review workload, deadlines, and risks.

 

Briefing Process Ownership

• Act as the first checkpoint for all Marketing briefs.
• Follow up with Marketing when key elements are missing (e.g., assets, messaging, positioning decks, specs).
• Ensure all Box folders/asset links are included directly in the brief.
• Ensure any references from Marketing are clearly included before Creative begins work.


 

Communication & Stakeholder Management

• Communicate changes, deadlines, and feedback schedules clearly to Head of Creative, designers and editors.
• Ensure stakeholders meet approval and feedback deadlines.

 

Asset & File Management (Support Only)

• Maintain a clear, organised Box library for Creative and Marketing assets (show materials eg. imagery, video, client materials etc + templates, imagery, brand kits).
• Coordinate with Marketing to ensure updated assets are available.
• Ensure timely delivery of assets and communication to Fremantle partners and clients.
• Ensure brief-specific assets (imagery, logos, references) are in Box before Creative work begins.
• Ensures structure and naming conventions are correct.
• Maintain and update a holiday calendar for scheduling and resource planning.

 

Annual Planning & Proactive Creative Scheduling

• Work with the Head of Creative to build and maintain a 12-month Creative Production Calendar including launches, markets, events, FAST channel beats, and campaign cycles.
• Work with the Head of Creative and Marketing to confirm title delivery dates early, ensuring Creative has adequate lead time.
• Track upcoming launches and anticipate assets needs internally or externally and support timely production of pre-launch creative (tiles, decks, e-blasts).
• Coordinate timelines for reactive creative.
• Work ahead of major annual events (e.g., MIPCOM, ATF, Content London, LA Screenings).
• Review the annual calendar weekly with the Head of Creative and proactively flag gaps, delays, or missing inputs.

 

Process Improvement

• Maintain and strengthen the Creative briefing workflow across teams.
• Support rollout of new templates, systems, and workflow improvements.
• Identify bottlenecks and propose practical operational solutions.
• Ensure Monday.com remains the single source of truth for Creative workflow.
• Streamline and maintain efficiency of process for delivering assets to Fremantle partners and clients.

 

Skills & Experience:

Essential

• 1–3+ years in creative coordination, studio/project support, production office, or similar.
• Highly organised with strong attention to detail.
• Confident at following up and clarifying information diplomatically.
• Experience managing schedules and deadlines in a busy environment.
• Familiarity with design and/or video workflows.
• Proficiency in Monday.com.
• Ability to multitask and stay calm under pressure.

 

Preferred

• Experience in entertainment, broadcast, advertising, or creative agency environments.
• Understanding of briefing structures, brand systems, or campaign creative.
• Knowledge of production or post-production workflows.

 

Our benefits include: generous company pension, summer Fridays, audience tickets, employee assistance programme, access to free courses and training, cycle to work scheme, season ticket loan, business coaching sessions and volunteer days.

 

Fremantle is part of RTL Group, a global leader across broadcast, content and digital, itself a division of the international media giant Bertelsmann. 

 

For more information, please visit Fremantle.com, follow us @FremantleHQ or visit our LinkedIn and  Facebook pages.

 

If you need any of this information in a different format or would like to suggest a different form of application, please contact [email protected]