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Project Coordinator, Office of I-IDEAS - Temporary Full Time (1.0) (until March 2027)

CHEO
5 hours ago
Full-time
On-site
401 Smyth Rd - Hospital, Canada

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CHEO is hiring a Project Coordinator for I-IDEAS; temporary full-time through 2027, onsite at 401 Smyth Rd, Ottawa. The role supports development and implementation of I-IDEAS initiatives, coordinates committees and tracks action plans. Requirements include Criminal Record Check Level 1; a two-year diploma in Project Management or Administration; at least three years in project coordination; experience advancing equity, inclusion and indigeneity; strong facilitation and documentation skills; proficiency in MS Office; self-directed with strong communication. Preferred bilingual French/English and EDII training. Apply via Workday if internal; otherwise submit by 11:59 pm day before closing date. CHEO values inclusivity and provides accommodations on request; timelines may shift with operational needs.

Compensation Pay Range:

$45.37-$53.39

Job Description:

If you are a current CHEO employee with access to Workday, please apply to this posting via the Workday application as an internal applicant using the Jobs Hub. 

  

To successfully apply for this position, please submit your application by 11:59 pm the day before the advertised closing date in the posting to ensure your application is received.   

Ottawa is built on un-ceded Algonquin Anishinaabe territory. The peoples of the Algonquin Anishinabek Nation have lived on this territory for millennia and we honour them and this land. Their culture and presence have nurtured and continue to nurture this land. CHEO also honours all First Nations, Inuit and Métis peoples and their valuable past and present contributions to this land. 
 
CHEO is one of the few stand-alone, global leaders in pediatric health and is home to more than 6,500 staff, clinicians, scientists and researchers, as well as volunteers – all of whom work together to help children and youth achieve their best lives. Within its own walls and through partnerships with community providers, CHEO has transformed from a 20th century acute care hospital into a 21st century integrated child and youth health system. 
 
Ranked in the top 1% of Canadian hospitals for the digitization of its clinical infrastructure, CHEO combines excellence in clinical care, research, and education to advance seamless care that’s provided where, when, and how it is needed. CHEO’s Research Institute is dedicated to world-class clinical, translational, and basic science research covering a wide range of children’s health concerns. CHEO has been named Canada’s best health-care employer by Forbes in 2024, 2025 and 2026 and is ranked second among Canadian hospitals on its list of Canada’s Best Employers for multiple consecutive years. For the 14th consecutive year in a row, the editors of Canada's Top 100 Employers has recognized CHEO as a top employer in the National Capital Region. Every year CHEO helps more than 500,000 children and youth from Eastern Ontario, western Quebec, Nunavut and Northern Ontario. 

The Office of I-IDEAS (Indigeneity, Inclusion, Diversity, Equity, Access and Social Justice) is responsible for creating and implementing strategies and actions that result in greater recognition and support of equitable outcomes and positive experiences for all patients, families, staff, medical staff, learners and volunteers. The Office functions as a hub of continual learning, engagement and innovation to advance widespread behavioural and system-level change to create a sustainable and diverse workforce and improve the quality of experience and care at CHEO.

POSITION SUMMARY:

The Project Coordinator contributes to the research, development, implementation and evaluation of resources, and coordinates activities related to advancing Indigeneity, inclusion, diversity, equity, access, and social justice (I-IDEAS) at CHEO. This includes time focused on researching and developing tools and resources, as well as consulting with internal and external partners to ensure projects and recommendations from various committees are implemented. The incumbent will have proven knowledge and experience in researching, writing and project management/coordination activities, and working in collaboration with various partners.

JOB DESCRIPTION

  • Supports and advances the understanding of I-IDEAS through the development and implementation of processes and projects.
  • Acts as the key contact for personnel from various advisory committees and working groups connected with CHEO.
  • Clarifies, updates and documents roles/responsibilities and tracks action plans for various committees and working groups
  • Raises awareness about CHEO’s commitment to I-IDEAS, the work of the Office, and broader trends related to health equity and workforce representation.
  • Liaises with internal and external stakeholders to identify and define project requirements, scope, and objectives
  • Determines the information and communications needed by the stakeholders and ensures information is available in a timely manner
  • Coordinates project schedules, workplans, minutes and other resources and information
  • Breaks projects into doable actions and set timeframes
  • Monitors project progress and handles any issues that arise, with support from Supervisor as required
  • Creates and maintains comprehensive project documentation, plans and reports
  • Researches information, data, tools, facts, and trends to support document development and reporting
  • Informs supervisor of areas of concern, issues, trends, and successes in committees and working groups
  • Brings creative problem solving and deep value for respectful relations and equitable processes
  • Performs work in accordance with the provisions of the Occupational Health and Safety Act and Regulations and all CHEO corporate/departmental policies and procedures related to Occupational Health and Safety.
  • Performs other related duties as required.
     

QUALIFICATIONS
 

  • Criminal Record Check (Level 1) (Essential)
  • Minimum of a two-year Diploma in Project Management or Administration (Essential)
    • Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic/experience requirements
  • Additional Training: A certification in project management, and EDII (Equity, Diversity, Inclusion, and Indigeneity) (Preferred)
  • Minimum of three years in project coordination and/or administrative roles (Essential)
  • Experience in advancing equity, diversity, inclusion, and indigeneity in professional or community settings (Essential)
  • Experience in facilitation, managing, and documenting meetings (Essential)
  • Ability to gather, monitor and analyze data (Preferred)
  • Demonstrated ability in
    • Computer and word processing skills
    • Advanced skills using the MS Office suite
    • PowerPoint presentations
  • Demonstrated accuracy and attention to detail (Essential)
  • Flexible approach to work demands (Essential)
  • Demonstrated initiative and ability to adjust priorities (Essential)
  • Self-directed with advanced ability to plan, organize and prioritize (Essential)
  • Strong communication skills – both orally and in writing (Essential)
  • Working knowledge of applicable occupational health and safety legislation; general knowledge of corporate/departmental policies and procedures related to health and safety (Essential)
  • Bilingualism – French/English (Preferred)

Timeline may be extended or shortened based on operational needs.

Effective March 29, 2021, CHEO will conduct a more comprehensive pre-screening and evaluation process.  This process may include more varied and multidimensional testing such as a written test, practical exam, or other assessment. All candidates who meet the essential and preferred qualifications may be tested.

CHEO values diversity and is an equal opportunity employer. We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process and welcome interest from all qualified applicants.

Should you require accommodation during any phase in the recruitment process, please contact Human Resources at [email protected]. All information received in relation to accommodation will be kept confidential and will be handled in compliance with the Accessibility for Ontarians with Disabilities Act.

Bilingualism (French/English) will be validated by a language proficiency assessment conducted by a third-party provider. Candidates will be required to meet the minimum linguistic profile prior to the date of hire.    

We thank all those who apply, however, only those to be interviewed will be contacted.

CHEO values diversity and is an equal opportunity employer. We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process and welcome interest from all qualified applicants.

Should you require accommodation during any phase in the recruitment process, please contact Human Resources at [email protected]. All information received in relation to accommodation will be kept confidential and will be handled in compliance with the Accessibility for Ontarians with Disabilities Act.

We thank all those who apply, however, only those to be interviewed will be contacted.