Project Officer

JobsCloseBy Editorial Insights

MacKillop Family Services invites applications for a full-time fixed-term Project Officer in South Melbourne to provide administrative, coordination and compliance support for property and fleet projects. You’ll assist with planning, documentation, procurement and contract processes, ensure governance standards and timely delivery, and enable effective stakeholder communication. The role reports to the General Manager Property and Fleet and supports tenders and contract management. Key criteria include experience in facilities management, contract administration or project management, a relevant qualification, strong time management and the ability to manage priorities, plus knowledge of Essential Safety Measures and the National Construction Code. To apply, tailor your CV to demonstrate these capabilities with concrete examples and address the required checks; Aboriginal and Torres Strait Islander people are strongly encouraged to apply. Shortlisting may commence immediately.

About the role:

The Project Officer will provide high-quality administrative, coordination and compliance support for property, fleet, and related projects, ensuring timely delivery, adherence to governance standards and effective stakeholder communication. The role is critical in maintaining accurate documentation, supporting procurement and contract processes, and enabling efficient project execution across the organisation.

This role assists with project planning, coordination, documentation and reporting, while supporting tender processes, contract management, and stakeholder communication. The position contributes to maintaining compliance standards and efficient project execution across the organisation

This is a Full-Time Fixed Term (12 Month Contract) opportunity based in South Melbourne, VIC within our Corporate Services. The position reports to the General Manager Property and Fleet.

Key Selection Criteria:

To be successful in this role, the incumbent will have:

• Previous experience in either Facilities Management, Contract Administration or Project Management.
• Relevant tertiary qualification in Project Management and/or other related business qualifications desirable.
• Demonstrated time management skills, with the ability to manage deadlines and multiple competing priorities while maintaining momentum across deliverables.
• Understanding of Essential Safety Measures, National Construction Code and statutory obligations.
• Strong internal and external stakeholder engagement skills, with the ability to build and maintain rapport.

For a full position listing, please click APPLY. The Position Description is available for review at the bottom of the page.

For more information, please contact:

Stephen Key at [email protected]

Our offer:

• Generous Salary Packaging - Salary packaging – we can help you to maximize your salary packaging up to $18,550 per year, which allows you to reduce the amount of tax you pay.
• Ongoing Career Development, Education and Training
• Employee Assistance Program – free and confidential counselling, coaching and emotional support for work and personal challenges
• Click HERE to find out more about becoming a member of the MacKillop Family Services team and what further support we have to offer our employees.

You must have a:

• Valid and current Driver’s Licence;
• Satisfactory Criminal History Check (paid for by MacKillop);
• Valid Employee Working with Children Check;
• Valid and current NDIS Workers Screening Check (for risk assessed / client facing roles). MacKillop can assist successful candidates with their application.

Our Commitment:

MacKillop celebrates and draws strength from diversity and respects the dignity of all people. Every person at MacKillop has the right to be safe and to be treated justly. We value every person’s ability, cultural or linguistic backgrounds, ethnicity, sexual orientation, gender identity, gender expression, intersex status, relationship status, religious or spiritual beliefs, socio-economic status, and age.

It is our goal that MacKillop Family Services continues to evolve as a culturally safe, culturally competent, and welcoming organisation to Aboriginal and Torres Strait Islander children, young people, families, and communities.

Aboriginal and Torres Strait Islander people are strongly encouraged to apply for this position.

Shortlisting for this position may commence immediately so please submit your application as soon as possible.