Receptionist

JobsCloseBy Editorial Insights

ELCA Group seeks a full-time onsite Receptionist in Pully, VD to greet visitors, handle calls and messages, coordinate with the IT and Mail Center teams, and support executives and staff with various admin tasks, travel arrangements and badge management. The ideal candidate has 3 to 5 years’ receptionist or front-office experience in a high-end setting, plus a university degree or a CFC in Commercial Business; hospitality experience is a plus. Fluency in French and English is required, German is a plus. They prize a warm, discreet, proactive team player who can multitask under pressure and master MS Office. To apply, tailor your CV with concrete examples of exceptional service and cross-team collaboration.

Your role

If you are passionate about greeting people, creating the best first impression, making everyone feel welcomed in a young, fresh and dynamic company, then this is your opportunity:

• Handle incoming and outgoing phone calls
• Welcome visitors and provide general information
• Take and relay messages as needed
• Receive, sort, and distribute daily mail, parcels, and deliveries
• Coordinate with the IT department and Mail Center team
• Collaborate with administrative colleagues to ensure consistency and share best practices
• Work closely with executive assistants to support management requests and inquiries
• Manage employee and visitor badges, including identity checks
• Provide various support services to employees and visitors (e.g., arranging taxis, sharing transport information)
• Provide backup support to the Mail Center team, including assistance with travel arrangements, contract preparation, and other administrative tasks

What we offer

• A dynamic work and collaborative environment with a highly motivated multi-cultural and international sites team,
• Good work-life balance.
• Attractive pension fund with 3 types of employees’ contributions & Private ward and worldwide coverage.
• Loss of salary for sickness and non-professional accident contribution fully supported by the company,
• Paternity/Maternity leave: legal duration paid at 100%,
• 1/2 SBB fare abonnement,
• Mobile program.

Your profile

• Proven work experience (between 3 to 5 years’ experience) as a Receptionist, Front Office Representative in a high-end environment. Experience in the hospitality sector would be a plus.
• University degree or a CFC in Commercial Business
• Advanced verbal and written knowledge of French and English. German would be a plus
• Warm personality with great interpersonal and communication skills
• Excellent presentation, friendly and efficient
• Discreet, reliable, proactive and a good team player
• Competent user of Microsoft Office tools
• Capable of multitasking even under pressure
• Multitasking and time-management skills, with the ability to prioritize tasks