Senior Executive Assistant

JobsCloseBy Editorial Insights

Vancity is seeking a Senior Executive Assistant to provide high level support to the EVP Inclusive Banking & Sustainable Wealth and the SVP Wealth Management. This full time onsite role in Vancouver combines complex calendar and inbox management, meeting coordination, executive materials, and governance level coordination with internal and external stakeholders in a fast paced, highly regulated environment. The ideal candidate will have 5–10 years supporting C suite leaders, post secondary education in business or related field, advanced MS Office and collaboration tools, and a proven ability to handle confidential information with discretion. Extra points for financial services or governance experience and cross functional program support. To apply, tailor your resume with specific examples of calendar control, project coordination, budgets, and stakeholder collaboration; spell out your impact, align with Vancity values, and show readiness to be on site for events. Include a concise cover letter that explains why you want to contribute to inclusive banking and sustainable wealth at Vancity, and how you thrive in a dynamic, policy driven environment.

 Our Story & Purpose: 

We’re Vancity, a member-owned credit union built on the principles of inclusion and social justice. Since 1946, our relentless commitment to these values has helped us challenge the status quo and break down barriers. We’ve made bold commitments to become net-zero by 2040 across all mortgages and loans, and we’re actively pursuing strategies in Indigenous banking and financial resilience for our members. 

As the largest private sector Living Wage Employer in Canada, we’re proud to be consistently recognized as one of the country’s Top Employers. If you’re ready to join our team of 2,300 diverse individuals, access competitive rewards and benefits, and be part of a greater movement - apply today!  

Your Role in Supporting Our Members: 

As a Senior Executive Assistant, you will act as a trusted partner and provide high-level administrative support to the Executive Vice President (EVP), Inclusive Banking & Sustainable Wealth, and the Senior Vice President (SVP), Wealth Management. This role is critical in ensuring the effectiveness and efficiency of senior leaders by managing complex schedules, coordinating key initiatives, preparing executive-level materials, and enabling seamless communication across internal and external stakeholders. We are seeking a highly organized, proactive, and discreet professional who thrives in a fast-paced, purpose-driven, and highly regulated environment. 

This is a full-time, permanent role based at our Vancity head office and will report directly to the Executive Vice President, Inclusive Banking & Sustainable Wealth. While this position provides a hybrid work arrangement, you will be expected to be on-site for events and business demands  

How You'll Make an Impact: 

• Providing proactive executive support including complex inbox and calendar management, meeting coordination, correspondence, and logistics 

• Coordinating meetings, forums, and executive engagements across internal and external stakeholders 

• Preparing high-quality executive-level materials, presentations, and communications 

• Managing sensitive information, documents, and records with discretion and accuracy 

• Tracking action items, commitments, and governance deliverables to ensure timely follow-through 

• Streamlining processes and maintaining organized systems  

• Coordinating budgets, expenses, invoices, and vendor interactions 

• Building strong relationships across business units and supporting stakeholders across enterprise-wide initiatives 

• Supporting special projects, ad hoc requests, and evolving business priorities 
   

What You’ll Bring to the Team: 

• 5–10 years of experience supporting C-suite or executive leaders, preferably within a complex or regulated organization  

• Post-secondary education in business administration or a related field, or equivalent combination of education and experience 

• Advanced proficiency in Microsoft Office Suite and collaboration tools  

• Strong experience managing complex calendars, executive coordination, and meeting logistics  

• Proven ability to handle confidential information with discretion and sound judgment  

• Excellent organizational skills with high attention to detail and follow-through  

• Strong communication skills with the ability to prepare polished executive-level materials  

• Ability to manage multiple priorities in a fast-paced environment  
   

Extra Skills That Set You Apart:  

• Experience in financial services, wealth management, or sustainable finance environments  

• Familiarity with governance processes, and board or committee coordination 

• Experience supporting enterprise-wide and cross-functional level initiatives  
   

You’ll Thrive Here If You Are:  

• Highly Organized – Able to manage competing priorities, complex schedules, and detailed deliverables with precision. 

• Discreet & Trustworthy – Skilled at handling confidential information with professionalism and integrity. 

• Collaborative – Builds strong relationships and works effectively across teams and stakeholders. 

• Proactive – Anticipates needs, identifies issues, and takes initiative to deliver solutions. 

• Adaptable – Thrives in a dynamic environment with shifting priorities and deadlines.  
   

We value lived experience, so if you are interested in this role, we encourage you to apply even if you feel your skills don't perfectly align with those listed.   

What You’ll Earn: 

This role offers a salary range of $69,700 to $ 90,200 per annum. The base pay offered may vary depending on factors such as relevant qualifications, skills, previous experience, and internal equity. As part of our total rewards package, employees may also be eligible for our annual incentive program, subject to program eligibility requirements. 

Why You’ll Love Working Here: 

A career at Vancity is more than just a job, you’re joining a tradition of change-makers who are creating lasting change for our communities. Beyond base pay, we offer a comprehensive total rewards package to ensure our employees are empowered to thrive: 

• Living Wage Employer: We’re the largest private-sector Living Wage Employer in Canada and consistently ranked among Canada’s Top Employers. 

• Customizable Benefits: Permanent employees receive flexible benefit packages that can be tailored annually to meet evolving needs. 

• Generous Vacation: New employees start with 3-4 weeks of vacation per year, with additional days earned over time. 

• Extra Stat Holidays: In addition to BC’s 11 statutory holidays, we offer 2 extra days, plus care days for personal or family illness. 

• Immediate Health Coverage: Health and dental benefits begin on your hire date, with three levels of coverage to choose from. 

• Defined Benefit Pension: Our retirement plan provides a guaranteed income for life, recognizing that retirement looks different for everyone. 

Vancity Talent Programs:  

Vancity supports an inclusive hiring process for candidates who self-identify as Indigenous, Black, or Trans. With special permission from the BC Human Rights Commissioner, this initiative provides access to career development opportunities, prioritized job screening, and feedback. Any information you choose to share will be stored securely and used only for recruitment and career development connected to this initiative, in line with the BC Personal Information Protection Act (PIPA). For details, please see our dedicated Talent Programs job posting. 

At Vancity we’re committed to creating a welcoming and inclusive workplace to help our people and communities thrive and prosper. Diversity in our workforce is integral so that we can truly represent, understand and respond to our community needs and deliver on our member experience. 

We are also committed to an inclusive, barrier-free and accessible recruitment experience for all candidates. If you require any accommodations or support at any stage of the recruitment process (including the application stage), we encourage you to let us know by contacting our Talent Acquisition team at [email protected]. We’re here to work with you to ensure your needs are met promptly and effectively. All requests will be handled with the utmost respect and confidentiality, so you can participate fully in the process.