Team Administrator
BecaJobsCloseBy Editorial Insights
Beca is seeking a proactive Team Administrator for its Christchurch office, supporting the Digital and Building Technology and Aquatic Services teams within the Building Specialist Services group. This role blends day‑to‑day administration with project support, bid preparation, event coordination, onboarding, travel logistics, and marketing collateral. Key requirements include proven project administration experience, strong Office 365 and SharePoint skills, and the ability to manage multiple tasks with clear communication. Desirable but not essential are proposals, Dynamics, Oracle Fusion, invoicing, and travel booking experience. The role offers flexible work, development, relocation support, and an inclusive culture. To apply, tailor your CV to showcase admin excellence, numeracy, and a proactive mindset, then click Apply now.
Te whiwhinga mahi | The opportunity
Our growing Building Specialist Services Group is looking for an enthusiastic and dynamic Team Administrator to join our Christchurch office and support our specialist staff. This is a diverse role which will enable you to contribute to team goals by providing day-to-day administrative support to our Digital and Building Technology Team and our Aquatic Services Team.
This role is full of variety, and you will assist with a range of activities including:
Team coordination and administration
Administrative tasks for commercial, financial, and project-related work
Preparation of bids and proposals
Coordination of events, meetings and office spaces
Onboarding of new starters, and general people support
Organisation and logistics for regional and international travel
Preparation of marketing and communication collateral
Administration of documents, systems, and digital workspaces
You'll join a collaborative national network of administrators, provide support to other Building Specialist Services teams as required, and work alongside passionate specialist staff. If you are a proactive self-starter, this role could provide ongoing growth and potentially lead to new opportunities within the Beca group.
The Buildings Specialist Services group includes six services: Digital and Building Technology, Specialist Aquatic Services, Fire Engineering, Sustainable Buildings, Asset Management, and Specialist Lighting. The teams offer diverse expertise which enables us to provide advice on varied building-related works, ranging from future-ready low carbon/low energy solutions to critical, regulatory fire engineering and sustainability advice. Our passion, insight, and diverse experience enable us to understand our clients' unique challenges, deliver technical and innovative solutions, and contribute to meaningful change.
Ko wai koe | About you
You are a proactive and organised Administrator eager to make a positive impact. You can adapt to changing priorities, manage multiple tasks, and anticipate team needs. You are eager to learn, and you work well under pressure and in a fast-paced environment. You possess excellent verbal and written communication skills, you're comfortable working with numbers, and you have some financial and/or commercial acumen to support the team with project specific administration.
This role requires experience with project administration, along with Office 365 (Word, Excel, PowerPoint, Teams, and Outlook) and SharePoint proficiency. Experience with proposal preparation, Microsoft Dynamics, Oracle Fusion, invoicing, and travel booking is desirable but not essential.
Ngā āhuatanga kei a mātou | What we offer
A career with Beca will provide you with:
Professional development opportunities.
A supportive and caring work environment where you can bring your whole self to work.
Support with relocation and immigration to suitable applicants.
Flexible working arrangements to balance your personal / family commitments.
Opportunities to learn from our industry experts and technical gurus across the Asia Pacific.
A highly supportive environment of sharing and collaboration.
Excellent benefits provided to all staff – including discounted health insurance, discounts on gym memberships, and a number of social club events.
Beca prides itself on supporting a diverse and inclusive culture – open to inputs from creative people of all genders, ethnicity, identity, thought and experiences.
Tono mai | Apply now!
Ready to make everyday better? Apply now.