Team Assistant | Retail Leasing

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Colliers seeks a proactive, organized Team Assistant to support the Retail Leasing leader in Brisbane. A full-time role covers diary management, inbox triage, CRM upkeep with reports, preparation of client correspondence and presentations, expense claims and credit card reconciliations, billing and invoicing, and event coordination. The ideal candidate has meticulous attention to detail, advanced MS Office skills, fast typing, and the ability to juggle deadlines with a proactive mindset. Real estate or professional services experience is desirable; InDesign is a bonus. To apply, tailor your CV to showcase CRM, scheduling, billing accuracy, and event coordination, then use the apply button or call Kate Dobbie for a confidential chat; direct applications only.

Company Description

At Colliers, we are enterprising. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what’s right for our clients, people and communities. We accelerate their success by empowering them to think and act differently to drive exceptional results. 

Job Description

We’re looking for a proactive, highly organised Team Assistant to support the leader of the team and several agents within our Retail Leasing divisio. If you thrive in a fast‑paced environment where every day brings something new, this could be the perfect next step in your career.

Key Responsibilities

• Manage diaries, monitor inboxes and prioritise actions to keep the team running smoothly
• Maintain and update the CRM, including generating reports for data tracking
• Prepare client correspondence, submissions, proposals and presentation materials
• Process expense claims and credit card reconciliations
• Handle billing and invoicing, including commission, marketing and advertising charges, ensuring all documentation meets audit requirements
• Coordinate and deliver successful client and internal events

Qualifications

What You’ll Bring

• Exceptional attention to detail and a meticulous approach to your work
• Intermediate to advanced MS Office skills and fast, accurate typing
• Strong ability to juggle competing priorities and deadlines
• A proactive mindset with plenty of initiative and creative problem‑solving
• Experience in real estate or professional services is desirable
• Adobe InDesign knowledge is an advantage, but not essential

Your bright, energetic personality and strong administrative capability will set you up for success in this rewarding role. In return, you’ll join a dynamic, supportive team and enjoy a competitive salary, great benefits, and access to a range of staff rewards and discounts.

Apply now using the button below, or contact Kate Dobbie on (07) 3026 3309 for a confidential discussion

Additional Information

Please apply with your CV or call Kate Dobbie, Associate Director | Careers on 07 3026 3309 for more information. 

Please be advised that applications will only be accepted directly rather than via recruitment agencies.