Travel Planner (for Private Family)

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ASICO is seeking a dedicated Travel Planner to manage all personal and family travel for a private family in Dubai. This full-time onsite role demands discretion, flexibility, and the ability to coordinate complex itineraries across flights, private jet charters, accommodations, and ground transportation for multiple family members and guests, while liaising with luxury hotels, private aviation providers, villa rental agencies, and concierge networks. You will handle visas, travel documents, insurance, and last-minute changes, maintaining strict confidentiality, with occasional travel alongside the family. The ideal candidate has proven UHNW travel planning or private PA experience, a strong luxury network, exceptional discretion, superb organizational skills, and calm communication; be sure to show after-hours availability and multilingual capabilities in your application.

A private family is seeking a dedicated Travel Planner to manage all aspects of personal and family travel. This role requires discretion, flexibility, and the ability to anticipate needs while coordinating complex, high-standard travel arrangements across multiple destinations.

Key Responsibilities:

• Plan, book, and manage all family travel, including flights, private jet charters, accommodations, and ground transportation
• Coordinate itineraries for multiple family members, including children, extended family, and guests, sometimes traveling separately
• Liaise with private aviation companies, luxury hotels, villa rental agencies, and concierge services
• Handle visa applications, passport renewals, and travel documentation for all family members
• Arrange travel insurance and ensure compliance with international travel requirements
• Manage last-minute changes, cancellations, and emergencies with speed and discretion
• Research and recommend destinations, experiences, and accommodations tailored to family preferences
• Coordinate with household staff, security, and personal assistants to align travel plans with the family's schedule
• Maintain strict confidentiality regarding the family's travel plans and personal information
• Manage travel budgets and maintain detailed expense records
• Be available for occasional travel with the family, if required

Requirements

• Proven experience as a travel planner, personal assistant, or in a similar role supporting UHNW/private families
• Strong network of contacts in luxury travel, private aviation, and hospitality
• Exceptional discretion and ability to maintain confidentiality
• Excellent organizational skills with the ability to manage multiple, often changing, priorities
• Strong communication skills and a calm, professional manner under pressure
• Availability outside standard business hours, including evenings/weekends, as travel needs arise
• Valid driver's license (if local coordination is required)
• Fluency in English required; additional languages (Arabic, French, etc.) are a strong plus

Preferred:

• Background in luxury travel agencies, private aviation, or hospitality management
• Existing relationships with luxury hotel groups, private jet operators, and concierge networks
• Experience working within a family office or private household setting