UAE National Document Controller

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Wood is hiring a UAE National Graduate Document Controller to join the Sharjah site full-time onsite. You will register, file, distribute and version-control project documents, maintain EDMS records, and support audits, with training provided. The role sits in a diverse, global engineering environment with projects in Iraq and a clear path to growth in Document Control or Project Administration; benefits include a competitive salary with reviews, medical and life insurance, an employee share plan, long-service awards, and structured development. To apply, highlight your degree, MS Office skills, any EDMS exposure, internship experience, attention to detail, teamwork, and a readiness to learn; tailor your CV to document control and show examples of organization and compliance.

Wood is currently recruiting for a Graduate Document Controller (Emirati) to join its UAE business unit focusing on supporting project teams by ensuring all project documents are accurately controlled, stored, distributed, and maintained in accordance with company and client procedures. 

This is a full-time onsite position in Sharjah, UAE.

Remarkable people, trusted by clients to design and advance the world.

Wood is currently recruiting for a Graduate Document Controller (Emirati) to join its UAE business unit focusing on supporting project teams by ensuring all project documents are accurately controlled, stored, distributed, and maintained in accordance with company and client procedures. 

This is a full-time onsite position in Sharjah, UAE.

#Wood #UAE #Sharjah #Graduate Document Controller

The role

This is an exciting opportunity for an experienced Graduate Document Controller to join our UAE Business Unit.

Our Clients and Projects 

Designing the future. Transforming the world. 

Wood is an integral part of operations in Iraq, and we are continuing to grow our footprint across the country. With a 90-year heritage, 10 major contracts and over 850 employees, we have the skills, expertise and asset knowledge to support clients to deliver energy security and decarbonisation ambitions. 

Wood excels in supporting our clients to deliver complex upstream and midstream oil and gas projects in Iraq delivering maintenance, modifications and engineering solutions. We are committed to decarbonising existing assets, producing cleaner energy and developing a sustainable national workforce, ensuring the long-term growth of the region.

What we can offer

• Meaningful and interesting projects Delivered to high profile clients and complex projects in Iraq 
• Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice 
• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market 
• Commitment to continued professional development; development plans that are tailored to your individual needs and interests 
• Global connections: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession 
• Medical Insurance: Ensures inpatient and outpatient medical care is available should you require treatment.  
• Group Life and Personal Accident Insurance: The company provides Life Assurance cover 
• The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company 
• Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years’ services of our employees at 5-year service milestones 

Job Purpose 

The Graduate Document Controller will support project teams by ensuring all project documents are accurately controlled, stored, distributed, and maintained in accordance with company and client procedures. Training will be provided.

Key Objectives

• Assist with the registration, filing, and distribution of project documents in line with company procedures.
• Maintain accurate records of incoming and outgoing documentation.
• Ensure documents are correctly version‑controlled and archived.
• Support the setup and maintenance of project document registers.
• Support communication between project teams, vendors, and clients regarding documentation.
• Assist in tracking document status and following up on outstanding submissions.
• Support meeting documentation, including distribution of minutes and action lists.
• Upload, manage, and retrieve documents from the Electronic Document Management System (EDMS).
• Ensure all documentation complies with project quality and audit requirements.
• Assist with audits by providing requested documentation and records.
• Learn document control best practices, project workflows, and system usage.
• Actively seek feedback and demonstrate continuous improvement

What makes you remarkable? 

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.  

Expected:

• Bachelor’s degree or Diploma in: Business Administration / Information Management / Engineering / IT or a related field
• Fresh graduate or up to 1 year of experience (internship experience is an advantage)
• Proficiency in MS Office (Word, Excel, Outlook)
• Exposure to document management systems is an advantage but not required

What We Offer

• Entry‑level role designed for UAE National graduates
• Structured training and on‑the‑job mentoring
• Exposure to professional project and engineering environments
• Clear career development path in Document Control / Project Administration
• Supportive, inclusive, and professional work culture