Workforce Planning Coordinator - Ōtautahi Christchurch

JobsCloseBy Editorial Insights

Citycare Property is seeking a Workforce Planning Coordinator in Ōtautahi Christchurch to schedule and coordinate our operational staff and subcontractors across the Property response workstream, ensuring we meet contractual targets and manage the full job workflow from intake to completion. You’ll triage work orders, prioritise tasks, and handle disruptions from sickness, weather or urgent requests, while keeping accurate data for compliance and monthly claims. To boost your application, tailor your CV to show multi‑trade coordination, strong organisation, clear written and verbal communication, and a proactive, solutions focused approach. Confirm you have NZ work rights and can pass the medical, drug and alcohol tests, and MOJ checks.

---

Kia hiwa rā!
Are you highly organised with a knack for keeping operations running smoothly? We’re looking for a Workforce Planning Coordinator in Ōtautahi to take charge of scheduling and coordinating our operational staff and subcontractors across the Property response workstream.
In this role, you’ll play a key part in meeting contractual requirements and job management targets by triaging work orders, planning and scheduling tasks, and overseeing the full job workflow process across the Motu.
What You’ll Bring to the Table | Ngā Mea ka Mauria e Koe ki te Rūnanga
• Strong organisational skills with the ability to prioritise and plan effectively
• Clear and confident communication skills, both written and verbal
• Ability to manage multiple priorities in a fast-paced environment
• A proactive, solutions-focused approach to managing disruptions and challenges
• Team player attitude with a commitment to delivering excellent service to clients

What You’ll Be Doing | Ngā Kawenga Takohanga
• Receive, review, and prioritise work order requests, clarifying details with clients where needed
• Schedule and coordinate multi-trade jobs, including setting appointments with clients and tenants
• Manage disruptions caused by sickness, weather, or urgent work
• Identify and escalate risks where jobs are at risk of delay
• Maintain accurate job data, documentation, and records for compliance and claims
• Job finalisation and assisting to prepare monthly claims and invoicing.

For further details on the role see the full position description: PD-Workforce-Planning-Coordinator.pdf

Benefits | Ngā painga
• Join a team harnessing collaboration, growth, and innovation.
• Be part of an inclusive company that values diversity.
• Competitive salary with plenty of room for professional development and career progression.
• Laptop and phone.

About Us | Whakapā mai
Citycare Property is a proudly Kiwi-owned, values-driven organisation focused on building, maintaining, and renewing Aotearoa's social infrastructure. We partner with local and central government to care for the spaces where communities connect, thrive, and access essential services. Our purpose is to Enhance the Wellbeing of our Communities by championing sustainability across social, environmental, cultural, and economic dimensions, while prioritising local people and businesses.

We are committed to diversity, equity, inclusion, and belonging, and welcome applicants from all backgrounds. We are proud members of Pride Pledge and Diversity Works, honour Te Tiriti o Waitangi, and actively grow Te Ao Māori knowledge within our teams. If you are invited to an interview, please let us know if you have any preferences or requirements that will support you to perform at your best. All applicants must have the legal right to work in New Zealand, undergo a medical assessment, pass a drug and alcohol test, provide two references, and consent to a Ministry of Justice (MOJ) check.

Discover why our people love working with us here

Apply Now: We will be reviewing applications as we receive them, so please don’t hesitate to apply.

Nau mai, haere mai, tauti mai!