Workplace & Personal Assistant (Part-Time)

JobsCloseBy Editorial Insights

MOCO Museum in Amsterdam is seeking a part-time Workplace and Personal Assistant to support both professional and personal matters, from calendar and travel management to meeting logistics and day-to-day office upkeep. The ideal candidate is highly organized, proactive, flexible, and able to anticipate needs in a fast paced environment, with proven PA experience and a hands on mentality. Fluency in Dutch and English, strong communication, discretion and integrity are essential, as is a genuine interest in culture. To apply, tailor your CV to highlight calendar management, travel planning, confidentiality and problem solving in dynamic settings, and show how you keep the workplace welcoming and organized. MOCO offers a competitive salary, supportive team culture, staff discounts, room to grow, and a workplace that values originality.

IN ART WE TRUST

•    Moco Museum has grown from a single museum in Amsterdam into an international organisation with locations in Barcelona and London, welcoming more than 8 million visitors since opening ten years ago.
•    As an independent museum, we believe modern and contemporary art should inspire, challenge and be accessible to everyone.
•    Our exhibitions bring together world-renowned artists such as Basquiat, Warhol, Kusama and Banksy alongside contemporary voices shaping today's cultural conversation.
•    Behind every exhibition and visitor experience is a talented, collaborative team committed to excellence, creativity and continuous improvement.
•    As we continue to grow, we are investing in the people, expertise and leadership that will shape Moco's next chapter.

THIS IS YOU

Are you a highly organised, intuitive, and proactive person who enjoys being the person who makes things happen? Do you thrive in a dynamic, fast-paced environment where every day brings new challenges and priorities?

We are looking for a part-time Workplace & Personal Assistant to provide trusted support across both professional and personal matters. Someone who can seamlessly move between responsibilities of different scales: from managing schedules, arranging travel, and preparing for meetings, events, conferences, and engagements, to ensuring the workplace is organised, welcoming, and fully prepared.

You will take ownership of the details that make a difference: keeping the office presentable, managing supplies, groceries, deliveries, and practical requests, while also providing personal support through appointments, travel arrangements, and day-to-day organisation.

The ideal candidate is flexible, detail-oriented, and able to anticipate needs before they arise. You enjoy variety, are comfortable with changing priorities and last-minute requests, and approach every task with a positive, solution-focused mindset, understanding that no task is too big or too small.

This role requires confidentiality, discretion, flexibility and a willingness to support where needed.

KEY RESPONSIBILITIES

•    Manage calendars, schedules, appointments, and daily priorities
•    Arrange travel bookings, including flights, accommodation, and transportation
•    Prepare and coordinate logistics for meetings, events, conferences, press appearances, and other engagements
•    Support with planning and organisation of professional commitments and activities
•    Handle workplace arrangements, including grocery shopping, errands, ordering supplies, ensuring a well-maintained and organized environment and other day-to-day requests
•    Respond to last-minute requests with flexibility, calmness, and a solution-oriented approach
•    Anticipate needs and proactively identify ways to make daily life and operations run more smoothly
•    Coordinate with internal teams and external contacts when needed
•    Take ownership of tasks from the smallest practical detail to larger responsibilities

REQUIREMENTS

●    Proven experience as a Personal Assistant, Secretary, or similar role, preferably supporting senior executives or Founders
●    Highly organised, detail-oriented and capable of handling multiple priorities with discretion
●    Is highly organised, reliable, and detail-oriented
●    Has a natural ability to anticipate needs and think ahead
●    Is flexible and comfortable with changing priorities and unexpected requests
●    Has a hands-on, “no task is too small” mentality
●    Is comfortable working independently and taking initiative
●    Enjoys variety and thrives in a fast-paced, dynamic environment
●    Can balance structured responsibilities with more spontaneous and practical tasks
●    Has a positive attitude and enjoys being a dependable point of support
●    Comfortable with flexible working hours
●    Strong communication skills, able to interact confidently with diverse stakeholders
●    Fluent Dutch and English
●    High degree of integrity and trustworthiness, especially when handling private or sensitive matters
●    Interest in culture, storytelling, wellness or spirituality is a strong advantage

WHAT MOCO OFFERS

Beneath our brand’s surface, at Moco Museum we are a team that thrives on creativity, inclusivity and collaboration. Each of us brings unique ideas, experiences and perspectives that shape the way we work, adapt and grow.

Always building something new and forward-looking, giving you the chance to develop your career while being part of a Company that embraces change and celebrates fresh ideas. We approach challenges and successes together, with a mindset of continuous learning and innovation.

Beyond the work itself, we create space to connect and enjoy our time as colleagues, from Friday drinks to team-building activities, making Moco a workplace where our people feel involved and motivated. Here you will find more than just a job, you will find a place to belong.

In addition, we provide the following benefits:
•    Competitive salary
•    A fun and supportive team culture
•    Staff discounts on merchandise and entry
•    Room to grow and develop professionally
•    A workplace that values originality and input