Accounts Administrator

JobsCloseBy Editorial Insights

Weta Workshop is hiring an Accounts Administrator to own the accounts payable function in a high volume, onsite role in Miramar, Wellington. You’ll process domestic and international supplier invoices, set up payments, manage direct debits, administer company credit cards, and reconcile AP and card balances while supporting crew with our new finance system. There is potential to extend to accounts receivable and payroll later. To apply, showcase proven AP ownership, experience with a complex finance system and decentralised PO receipting, and strong customer service. Highlight time management, proactive communication, and a hands on approach, plus willingness to be on site and readiness for the MOJ and credit checks.

Company Description

Wētā Workshop is famous for bringing fantastical worlds to life through hyper-realistic props, costumes, armour, creatures, miniatures, bigatures and a whole lot more.

Our Finance team ensure we can reach creative heights by delivering the essential financial services and functions that power our operations.

Job Description

We’re looking for our next Accounts Administrator, primarily a sole-charge Accounts Payable role, but also providing credit card administration and wider financial administration support for the team.

In this high-volume role, you’ll be:

• Processing all domestic and international supplier invoices
• Creating domestic/international one-off and periodic payments
• Coordinating the review and approval of payment batches.
• Setting up and maintaining direct debits/recurring payments
• Administration of company credit cards, including setting up new cards, adjusting limits, and ensuring cardholders code transactions within required deadlines.
• Reconciliation of balance sheet accounts related to Accounts Payable and credit cards, and resolution of any issues.
• Working with our crew on any queries, and managing the Accounts Payable inbox
• Helping crew use our new finance system effectively

Once you get up and running, there may be the opportunity to provide administrative support for wider functions, including accounts receivable, payroll, contractor payments, reconciliations and reporting… and more.

Please see our job description here for more details.

Who we’re looking for

You’ll need to be happy in a high-volume administration/coordination role that requires great customer service. You will be able to take ownership of an AP function and keep thing running smoothly.

You will be someone who takes initiative and able to manage your time well – you’ll find meeting regular deadlines across different tasks is second-nature.

As a proactive and confident communicator, you’ll be happy picking up the phone or talking to crew on the floor, knowing who to keep informed and when to escalate issues.

An ability to navigate a modern finance system is a must (we don’t mind what system, but you need to have experience in a role where you’re using a complex system with decentralised purchase orders and receipting.

Why us?

You’ll be joining a friendly finance team, who have busy roles but are always supportive.  

Wētā Workshop is a diverse organisation where there’s always something interesting happening! There’s free fruit, fun people and great coffee to get you going in the morning (or afternoon if you need it...)

More info & next steps

We’re based in Miramar, Wellington – so please do consider your commute. We are happy to offer one day a week working from home, once you're up and running in the role, but a lot of our crew are based on-site and we need our Accounts Administrator to be available for them.

You can reach out to [email protected] if you have further questions.

If this opportunity sounds like you, we’d love to hear from you soon. We’ll be progressing conversations and interviews with shortlisted candidates throughout the advertising period.

Additional Information

If there’s anything we can do to accommodate you through the recruitment process, please let us know.

The successful candidate will be required to undergo a Ministry of Justice check and a credit check.