Accounts Payable Specialist

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Fletcher Jones is seeking an Accounts Payable Specialist to join its Regional Business Office in Ontario, CA, full time onsite. The ideal candidate has at least 3 years of accounts payable experience in an automotive dealership and will process invoices, post to CDK daily, maintain vendor records and 1099s, and ensure timely payments to capture discounts. This role requires exceptional organization and thrives in a fast paced environment, with strong CDK and Office skills. When applying, tailor your resume to highlight dealership AP wins, quantify improvements, and show reliability and teamwork; mention onsite availability and include references. Pay ranges from $25 to $30 per hour. Benefits include health, dental, vision, PTO, 401(k) with match, FSA, and professional development support.

Your next opportunity awaits at the Fletcher Jones Family of Dealerships.  We are currently hiring an Accounts Payable Specialist to join our centralized Regional Business Office team located in Ontario, California!

The ideal candidate has a minimum of 3 years’ experience in an automotive dealership environment and  will be responsible for accurately processing and recording accounts payable transactions and ensuring timely payment to vendors. This role requires exceptional organizational skills and the ability to work effectively in a fast-paced environment.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Paid time off
• 401(k)
• 401(k) matching
• Flexible spending account
• Professional development assistance
• Life insurance
• Employee assistance plan
• Disability insurance

Responsibilities

• Monitors the timely submission of payable invoices to the business office. Obtains proper approvals and attaches required supporting documentation prior to posting into accounting.
• Posts approved invoices into CDK on a daily basis insuring that all expenses are recorded in the proper accounting period. Notifies management of any discrepancies if they occur.
• Maintains vendor account records verifying that the statement balance and G/L balances agree. Discrepancies are properly documented and submitted to management prior to payment.
• Creates new vendor records ensuring that company guidelines are being adhered to. Properly identifies and maintains 1099 records for year-end reporting.
• Maintains proper petty cash records notifying management immediately of any shortage or irregularities.
• Processes invoices in a timely manner avoiding late fees, interest charges or penalties from being assessed. Remits payments timely in order to capture vendor discounts wherever available.
• Accurately and efficiently generates expense details workbook for monthly review.
• Assist with the reconciliation and posting of prepaid and accrual accounts
• Post and reconcile advertising expenses according to advertising budget. Notifies management and irregularities. 

Qualifications

• Minimum of 3 years in Accounts Payable in an automotive dealership environment.
• CDK experience.
• Excellent computer skills including, but not limited to Excel, Word and Outlook.

Pay: $25 - $30 / hour