Administration Manager - Private Buying

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Dutton Automotive seeks an experienced Administration Manager for the Private Buying team in Richmond, Victoria, full-time onsite, reporting to the Transactional Services Manager. Coordinates vehicle purchases from the public, ensuring documentation is accurate before acquisition; training provided. Responsibilities include contract processing, payments, bank reconciliation, accounts payable, employee reimbursements, stockcard costing, and supporting services. Essential: automotive experience preferred, meticulous attention to detail, strong communication, ability to work autonomously or in a team, and proficiency in Word, Excel and Outlook. To apply, tailor your resume to highlight contract administration and financial processing, plus customer-focused problem solving and proactive thinking. Benefits include salary aligned to experience, paid day off for your birthday, novated lease, EAP, and PitStop discounts.

Company Description

Established in 1911, Dutton Automotive is the largest retailer and wholesaler of pre-owned luxury, exotic, prestige, family and commercial vehicles in Australia, focused on reliable and customer-centric automotive services.

Dutton Automotive was recently acquired by Japanese conglomerate Sojitz Corporation. Sojitz employs over 20,000 people and operates in 87 countries across the globe.

Dutton Automotive is a Co-Major Partner of Essendon Football Club and currently operates from 21 dealerships throughout Australia. We currently have over 300+ staff nationally and are growing! 

Job Description

An exciting opportunity is now available for an experienced and driven individual to join our automotive operations in Victoria, based in Richmond. You will report into the National Transactional Services Manager, with your role being the Administrator for the Private Buying Team who purchase vehicles from the public. In this critically important role, you will be responsible for assisting with all required documentation from Buyers from the Private Buying Team making sure it is presented correctly and accurately before the vehicle acquisition is allowed to occur.

Training will be given to the successful applicant.
 

Job Tasks and Responsibilities:

• Assist with ensuring adherence to vehicle contract and acquisition rules within Private Buying Services.
• Ensure all executed contracts of purchase are completed correctly and documentation is complete.
• Deal with ad hoc queries from buyers.
• Process contract payments through internet banking.
• Booking out and Invoicing cars to our Retail Sites.
• Daily bank reconciliation.
• Accounts payable processing.
• Processing Employee Reimbursement (Internal Policy is available).
• Costing of Vehicle Inspections to stockcards.
• Assist with Group Transactional Service Functions and Admin.

Qualifications

• Prior working experience within automotive would be highly beneficial.
• Strong communication skills.
• Highly accurate when it comes to daily processing and an eye for detail.
• Strong organisational skills.
• Ability to work autonomously or as part of a team with minimal supervision.
• Strong under pressure and ensures correct process is adhered to.
• A professional and corporate presentation and manner.
• Experienced in a fast-paced office culture.
• Intermediate to advanced computer knowledge, including Word, Excel and Outlook.
• Ability to think proactively.
• Customer focused approach.

Additional Information

Benefits & Perks:

• Salary package in line with experience
• A 'paid day of leave' to celebrate your Birthday
• Access to our Employee Novated Lease Program
• Access to a fully funded EAP Program to support you and your family
• Exclusive access to PitStop offering direct access to shopping discount codes and discounted gift cards, helping you save while you shop!

At Dutton Automotive, we value our customers and our employees. Our values are built on prioritising our customer needs, valuing our employee's flexibility to change, and fostering creativity and initiative. If you share our values and have the skills and experience, we are looking for, we encourage you to apply for this exciting opportunity.