Administration Officer | Kaihāpai | Glenmall

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MSD is hiring a permanent full‑time Administration Officer for the Glenmall service centre in Auckland. The role keeps busy front‑line operations running, with duties including meeting room bookings, stock control, equipment servicing, minutes, visitor inductions, health and safety support, fleet logistics, and general administration. The right candidate is proactive, calm under pressure and highly organised, with solid admin experience, strong MS Office skills, quick system learning, and a valid Restricted NZ Driver Licence. To apply upload your CV and a cover letter answering Q1 about why you want this role and life in a busy service centre; highlight your relevant experience. Closing date 15 March 2026. Internal MSD staff apply via myHR; queries to Sarah Dickey.

Administration Officer | Kaihāpai | Glenmall

•    Permanent Full-Time Role – Glenmall Service Centre
•    Salary range: BO3 $61,466 – $73,903 per annum
•    Applications close: 11.59pm Sunday 15 March 2026
 
 

We’re looking for a highly organised and proactive Administration Officer to join our team. If you enjoy supporting others, take pride in keeping operations running smoothly, and thrive in a busy, people-focused environment, this role will suit you.
 
 

What you’ll be doing | Ko te mahi
 

This busy and varied role helps ensure the smooth day-to-day running of our service centre environments.
Key responsibilities include:

 
•    Managing oversight of meeting room bookings and usage
•    Maintaining office and stationery supplies
•    Arranging equipment servicing and building maintenance
•    Coordinating meetings and taking minutes when required
•    Supporting general administration to keep centre operations running smoothly
•    Working with Security to ensure visitors and contractors are inducted correctly
•    Supporting health and safety practices across the site
•    Fleet coordination including vehicle servicing, WOFs and logistics
•    Assisting with catering collection and transport tasks when needed
 

What you’ll need to succeed | Ko tō āhua
 

We’re looking for someone proactive, flexible and positive who can juggle multiple priorities and stay calm under pressure. You will bring:
 

•    Strong administrative experience supporting a team
•    Intermediate to advanced Microsoft Office skills (Word, Outlook, PowerPoint, Excel)
•    Confidence learning new systems and technology quickly
•    Strong attention to detail and discretion with sensitive information
•    Clear written and verbal communication skills
•    Ability to stay organised in a fast-paced environment
•    A valid Restricted NZ Driver Licence and willingness to drive Ministry vehicles
 

Position Description | He Whakaahuatanga Tūnga:

Copy the link or paste into your browser: https://www.msd.govt.nz/hr/documents/position-descriptions/dce-service-delivery/client-service-support/administration-officer.docx

Salary | Utu-ā-tau: $61,466.00 - $73,903.00

Starting salary dependant on relevant skills, experience and knowledge.

How to apply | Me pēhea te tuku tono

To apply, click the 'Apply Now' button to upload your CV, cover letter and complete the online application form.  

In your cover letter, please answer the question below (max 1500 characters):
 

Q1: Why are you interested in this Administration Officer role, and what appeals to you about working in a busy service centre environment?
 

Note: Your cover letter will be a key part of our assessment process, so please highlight how your experience relates to the key responsibilities listed in the position description. 

All applications must be made online.  If this is not possible or if you have any queries, please contact the Manager Client Service Delivery, Sarah Dickey on [email protected]

Internal MSD Employees – please apply through your myHR portal at work.  This will ensure that your myHR employee profile is visible as internal candidate.

Closing date: 11.59pm Sunday 15 March 2026

Joining us

Joining MSD means being part of a whānau that celebrates the diversity each individual represents.  We show manaaki, we care about the wellbeing and success of people and want everyone to thrive, and be who they are in a supportive and inclusive working environment. We work together to make a difference for communities while doing the right thing with integrity. We are a Treaty partner committed to strengthening relationships with Māori, Hapū, Iwi and communities to realise their own potential and aspirations.

If you have any support or access requirements, we encourage you to tell us when you apply so we can assist you through the recruitment process.