Administration Support Officer

JobsCloseBy Editorial Insights

NZ Transport Agency Waka Kotahi is seeking an Administration Support Officer in Wellington for a full-time onsite role with a hybrid option, offering a salary of approximately $70,000 to $75,000 and five weeks annual leave. You will be the go-to person for high-quality admin support across NZTA teams, coordinating meetings, events, financial tasks and business processes to keep operations running smoothly and to enable senior leaders to deliver their best work. The ideal candidate will have broad administration experience, excellent communication, strong organisation and time management, attention to detail, solid MS Office skills, and a proactive discreet approach. Demonstrate a commitment to Te Ao Māori and Te Tiriti, show a continuous improvement mindset, and tailor your CV and cover letter with concrete examples of how you have prioritised, met deadlines and driven efficiencies. Apply with CV and cover letter by 16 July 2026; ensure you have legal right to work in NZ; we welcome diverse applicants and will provide accessibility support if required.

• Be the go-to person for high-quality administrative support across NZTA teams. 
• Enable smooth operations and support senior leaders to deliver their best work. 
• Join a collaborative team focused on service excellence and continuous improvement. 
• Permanent role based in Wellington with a hybrid working environment. 

Te Whiwhinga mahi | The opportunity 

We’re looking for an Administration Support Officer to provide responsive, timely and high-quality administrative support to managers and teams across NZTA Waka Kotahi. 

In this role, you’ll play a key part in keeping things running smoothly—supporting meetings, events, financial administration, and business processes. You’ll also work closely with the wider Administration Services team to ensure consistency, efficiency, and high standards across the organisation. 

This is a varied and fast-paced role where no two days are the same, and where your organisation, initiative, and attention to detail will be highly valued. 

View the position description here. 

We are seeking to appoint at a salary between $70,000 - $75,000 commensurate with skills and experience. 

Ko koe tēnei | About you 

To be successful in this role, you will bring: 

•  Proven experience in a broad administration role supporting multiple stakeholders
•  Strong organisational and time management skills, with the ability to prioritise effectively 
• Excellent written and verbal communication skills 
• High attention to detail and accuracy, with the ability to meet deadlines 
• Experience coordinating meetings, events, and stakeholder engagement activities 
• Strong digital capability, including Microsoft Office, with the ability to learn new systems quickly 
• A proactive, solutions-focused approach and ability to work under pressure 
•  Discretion and professionalism when handling sensitive information 
• A continuous improvement mindset and willingness to learn and adapt 

You will demonstrate knowledge of, or a willingness to develop an understanding of Te Ao Māori, tikanga, and Te Tiriti o Waitangi, and how these apply in the public sector. 

Mō mātou | About us 

You’ll be part of Te Ama – Commercial and Corporate, within the Administration Services team. This team provides professional, high-quality administrative support that enables NZTA to operate efficiently and effectively. 

Ka whiwhi koe i te aha | What you will get in return 

At NZTA Waka Kotahi, we offer: 

• A competitive salary and benefits package 
• Five weeks annual leave 
• Flexible and hybrid working arrangements 
• Income Protection and Critical Illness Insurance for permanent employees 
• A supportive and inclusive culture focused on wellbeing and development 

Me pēhea te tuku tono | How to apply 

Please click Apply to upload your CV and a cover letter outlining your suitability for the role. 

Rā Katinga | Applications close:

For further information, email: [email protected]

To be considered for this position you must have a legal right to live and work in New Zealand.

Waka Kotahi is an equal opportunity employer (EOE). We recognise the importance of diversity and inclusion and are committed to providing a working environment that embraces these values. Please let us know if you need any support or have any access requirements that will help you through the recruitment process.

Please note that we may begin shortlisting as we receive applications. We encourage early applications as we may withdraw the advertising at any time.