Administrative Officer

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University of Guelph is seeking an Administrative Officer to support the Office of the President, reporting to the Director of Communications and Operations. This full-time on-site role coordinates financial and HR administration, onboarding, records management, calendar and meeting support, and triage of inquiries, while preparing minutes and reports for the AVP Strategy, Government Relations and Community Engagement and Student Judicial Services. Candidates should hold an undergraduate degree in Business or HR and at least four years of progressive admin experience, with proficiency in Microsoft 365 and university systems and a demonstrated ability to handle confidential information. Apply by August 21, 2026; internal applicants must use the internal Career Page. Salary follows P&M bands up to 96% of midpoint.

Department: Office of the President
This position is represented by the agreement between the Professional Staff Association and the University of Guelph

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant.

Career Opportunities (sapsf.com)

General Purpose

Reporting to the Director, Communications and Operations, the Administrative Officer provides administrative support to the Office of the President and the broader portfolio. Working in a professional and confidential environment, the position is responsible for coordinating a broad range of administrative, financial, and human resources functions that support the effective day-to-day operations of the Office of the President and the broader portfolio. The role ensures administrative processes are coordinated accurately, efficiently, and in accordance with University policies and procedures.

Duties and Responsibilities

• Coordinates financial and human resources administration, including financial transactions, reconciliations, onboarding, employee documentation, records management, and administrative reporting.
• Provides administrative support to the Assistant Vice-President, Strategy, Government Relations and Community Engagement, including calendar management, meeting coordination, and related operational activities.
• Provides administrative support to Student Judicial Services by coordinating hearings, interviews, meetings, committee administration, and related documentation.
• Monitors shared inboxes, triages inquiries and correspondence, and coordinates appropriate follow-up.
• Prepares and maintains correspondence, meeting materials, minutes, reports, spreadsheets, tracking documents, and other administrative records.
• Maintains Office of the President records in accordance with policies and procedures.
• Provides backup administrative support to the Executive Assistant to the President and assists with special projects and other operational priorities as assigned.

Requirements

• Undergraduate degree in Business Administration, Human Resources, or a related discipline.
• Minimum four years of progressively responsible administrative experience supporting senior leaders in a complex organization; or an equivalent combination of education and experience. 
• Experience with financial and human resources administration and the use of financial, human resources, scheduling, and records management systems.
• Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Strong organizational, time management, communication, and interpersonal skills, with the ability to manage competing priorities and maintain accuracy.
• Demonstrated judgment, discretion, and the ability to handle confidential information.
• Knowledge of University of Guelph administrative systems, policies, and procedures is considered an asset.

Employee Type: Regular Full Time 
Position Number:  10927544

Classification: P&M, P03

Professional/Managerial Salary Bands 
The target hiring salary for this position is minimum and up to 96% of midpoint for the salary grade.

*Tentative evaluation; subject to committee review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date:  08-10-2026  
Closing Date:  08-21-2026