ASD-E District Administrative Support 3 - Senior Leadership (Permanent)

The Government of New Brunswick is hiring for a District Administrative Support III - Senior Leadership to join the Office of the Superintendent in Moncton. This is a permanent, 12-month appointment that runs on a standard 36.25-hour week and is largely onsite. The role is open to both internal and external applicants, and it reports to the Executive Assistant to the Superintendent/CEO. The team values discretion and professionalism as it supports governance and district initiatives at a high level. A bilingual English/French environment is preferred, and the position sits within CUPE 2745.

In this capacity, you’ll help keep the executive office functioning smoothly by handling a broad mix of administrative tasks, information management, event logistics, and reporting support. You’ll work alongside the Executive Assistant, the Director of System Improvement, and the Principal of Professional Growth, taking on coordination work that frees senior staff to focus on governance responsibilities and strategic priorities for the district. You’ll also provide administrative support related to District Education Council (DEC) governance and monthly reporting, in a role that demands confidentiality and strong customer service. This could be a good fit if you excel at organizing complex schedules, handling sensitive documents, and keeping the gears turning behind high-stakes decisions.

Keeping the wheels turning in a senior leadership office

Every day involves coordinating meetings, interviews, and special events, securing rooms, arranging catering, and assembling materials, while also preparing agendas and information packages for distribution. You’ll help keep district forms, templates, and procedures up to date, and you’ll manage incoming paperwork from schools and departments with careful attention to detail. In addition, you’ll oversee data and documentation in spreadsheets and basic data files, ensuring accuracy through data entry and validation. Maintaining current school staffing changes and contact lists is part of the job, as is supporting DEC-related matters and planning district meetings, town halls, information sessions, interviews, conferences, and other events. On-site event support is sometimes required, so you’ll be called on to help manage logistics and logistics-related tasks as needed, including budgeting tracking and purchasing processes to support smooth operations.

Because the work sits in a leadership office, the successful candidate must bring a high level of professionalism, confidentiality, and service orientation. You’ll need to adapt to evolving priorities and handle a mix of routine duties and special projects with tact and care, all while maintaining the district’s administrative standards.

Must-have requirements and nice-to-haves

• A high school diploma complemented by relevant post-secondary training and solid familiarity with common computer programs
• A minimum of three years of related work experience, with a willingness to consider a mix of education and experience
• A combination of education and experience may be considered if you meet the core requirements
• Experience with Oracle Fusion or Frontline Absence Management is an asset, as is experience with other payroll software
• The employer may conduct tests or assessments to verify essential qualifications

• Bilingual ability is preferred (English / French)
• Experience with payroll software is a plus

Pay, benefits and practical details

The role is described as a permanent, 12-month appointment with a 36.25-hour work week, located onsite at the Office of the Superintendent in Moncton. The schedule runs Monday to Friday, with the possibility of some evenings and weekends and in-lieu days to be discussed. The position supports the district’s governance and operations, and it involves on-site duties and occasional travel to district events as needed. Union affiliation is with CUPE 2745.

The department notes that this position may be re-assigned within the Office of the Superintendent if organizational needs change. A key qualification is the ability to handle confidential information with discretion and professionalism, and to deliver strong customer service in a public-sector environment.

In addition, this role requires completion of a finance skills assessment. If you have not yet completed the assessment, you should reach out to the HR team at [email protected] to request yours. The assessment must be completed prior to the position closing date.

Advice for applicants

First, place your most relevant experience up front on your resume. Highlight the three years of related work you’ve done, especially any roles that involved coordinating meetings, handling forms and documentation, maintaining contact lists, and supporting governance activities. If you’ve worked with Oracle Fusion, Frontline Absence Management, or other payroll systems, mention those credentials early so the hiring team sees the asset you bring.

Second, demonstrate how you meet the must-have qualifications with concrete examples. Describe a specific project where you prepared agendas and information packages, or where you tracked budgets and purchasing processes for a district event. Tie those experiences back to the job’s emphasis on discretion, confidentiality, and customer service.

Third, gear your interview preparation toward governance and senior leadership support. Be ready to discuss how you manage sensitive information and how you handle multiple competing priorities in a fast-changing environment. If you’ve supported District Education Council (DEC) governance or similar bodies, be prepared to walk through those responsibilities and outcomes.

Finally, think of a thoughtful, role-related question to ask. A strong option could be: what does a typical month look like for the DEC governance workload and district events, and how does this role prioritize competing deadlines during busy periods?

How to take the final steps

Applications must be submitted online. If you have not completed the required finance skills assessment, email [email protected] to request your copy, and plan to complete it before the closing date.