Assistant Facilities Manager

JobsCloseBy Editorial Insights

Colliers is seeking a proactive Assistant Facilities Manager to join its Real Estate Management Services team in Mascot, with weekly inspections in Alexandria and St Peters. You will be the first point of contact for property occupiers, coordinate contractors, meet site compliance requirements such as AFSS, and support documentation, budgets and CAPEX reviews while liaising with Facility Managers on issues at leased and owned sites. The right candidate typically has 1-2 years in concierge, building management or facilities coordination, a clear goal to become a Facilities Manager, intermediate Microsoft Word, Excel and PowerPoint skills, and excellent written and oral communication with a genuine interest in building services. Why join us includes Forbes World’s Best Employers 2025 and TIME Best Companies 2025, flexible work, development opportunities and a collaborative culture. Apply directly with Vivienne Baez at +61 2 9347 0840; no recruitment agencies.

Company Description

Our collaborative culture sets us apart. We help experts become true specialists and provide the long-term structure and platform to accelerate their success.

Job Description

We are currently seeking a proactive Assistant Facilities Manager to be part of our Real Estate Management Services team. You will play an integral role in providing strategic support to key clients via the co-ordination of industrial and commercial routine inspection reports, whilst also liaising with the Facility Managers on any issues on leased and owned sites for rectification. The role is based out of the Colliers Mascot office, with weekly inspections located in Alexandria and St Peters.

Key Responsibilities:

• Be the first point of contact for property occupiers, helping resolve day-to-day facilities management tasks.
• Meet site compliance requirements for all sites, i.e. Annual Fire Safety Statement (AFSS) etc.
• Coordinate contractors, inspections, and access to properties.
• Assist with documentation, budgets, CAPEX, and operational reviews.
• Maintain accurate databases and supplier records.
• Deliver exceptional customer service and support property managers in executing client strategies.

Qualifications

The skills and experience you will bring to this role are:

• 1-2 years of experience in Concierge/Building Management/Facilities Coordination.
• Long-term career goal of being a Facilities Manager.
• Intermediate knowledge of Microsoft Word, Excel, PowerPoint
• Excellent written and oral communication skills
• An understanding of basic building services including the desire to learn.

Why join us?

• Named Forbes World's Best Employers 2025 & TIME World's Best Companies 2025!
• Flexibility to do your best work.
• Learning & development opportunities.
• Access to a range of market leading benefits including loyalty leave, volunteering leave, salary sacrificing, product and membership discounts.
• A highly collaborative and support team environment.
• An environment that thrives on innovation and new ideas.

Additional Information

We foster an environment in which everyone at Colliers feels respected and comfortable bringing their authentic selves to do their best work. It’s our people who set us apart and we actively recruit people who represent the diversity of the communities in which we operate. We take great pride in doing what’s right and operating in ways that benefit the business, our people, our clients, our communities, and the environment.

Experts join experts, and we welcome you to join us as we lead the industry into the future.

Please be advised that applications will only be accepted directly rather than via recruitment agencies.

Apply now or for further information contact Vivienne Baez on +61 2 9347 0840.

#LI-JB1