Billing Coordinator

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VML is seeking a detail oriented Client Finance Analyst, billing coordinator, to join the Toronto Finance team, overseeing inter-company billing, monthly project reconciliations, client invoicing, and SOX compliant controls. The role requires strong Excel skills, 2+ years in a similar finance or billing role, impeccable accuracy, and the ability to manage multiple tasks and deadlines while communicating clearly with cross-functional teams. Bilingual English-French and ERP experience (SAP, Sage, Workday) are assets. To apply, tailor your resume to demonstrate budgets, variances in cost to complete, and timely AR collections, and highlight your proactive issue resolution and collaboration. Please review the recruitment privacy policy before submitting.

About VML

VML is a leading creative company that combines brand experience, customer experience, and commerce, creating connected brands to drive growth. VML is celebrated for its innovative and human first, award-winning work for blue chip client partners including AstraZeneca, Colgate-Palmolive, Dell, Ford, Microsoft, Nestlé, The Coca-Cola Company, and Wendy's. The agency is recognized by the Forrester Wave™ Reports, as a Leader among Marketing Creative and Content Service Providers, Commerce Services, Global Digital Experience Services, Global Marketing Services and, most recently, Marketing Measurement & Optimization. In addition, VML’s specialist health network, VML Health, is one of the world’s largest and most awarded health agencies. VML’s global network is powered by 26,000 talented people across 55+ markets, with principal offices in Kansas City, New York, Detroit, London, São Paulo, Shanghai, Singapore, and Sydney.

VML is a WPP agency (NYSE: WPP). For more information, please visit  www.vml.com, and follow along on Instagram, LinkedIn, and X.

CLIENT FINANCE ANALYST (BILLING COORDINATOR) 

About the Role

We are seeking a highly detail-oriented and organized Client Finance Analyst to join our Finance team. This individual will play a critical role in overseeing inter-company billing, preparing project reconciliations and handling invoicing to clients, while ensuring compliance with SOX (Sarbanes-Oxley) requirements. This is a hands-on position ideal for someone who enjoys cooperating with different departments and contributing to a high-functioning team.

Key Responsibilities 

• Prepare and maintain accurate inter-company reports and reconciliations.
• Liaise with inter-company stakeholders to investigate and resolve variances in a timely manner.
• Issue client invoices, ensuring accuracy.
• Review each project’s status monthly and ensure budgets are updated timely and fees revised for job scope variances, differences, and modifications. 
• Ensure complete and accurate "budget to actual" reconciliations which are prepared in a timely manner in accordance with our clients’ contracts. 
• Prepare, review and analyze monthly financial status reports by client and individual jobs. Ensure clients are accurately billed fee and OOP’s on a timely basis per contract requirements.
• Ensure contract compliance.
• Review Account Receivable aging reports and ensure timely collections.
• Prepare client financial reports. 
• Responsible for managing and improving client / product profitability.
• Analyze the nature and detail of each project.
• Work with account teams to define program scope and objectives and is responsible to clearly note all specifications on all estimates and properly cost out line-item expenditure components. 
• Assist with the compilation of database statistics and analyze overall trends for - projected hours, past year costs, and competitive analysis as well as participate in the completion of RFP’s received by IMsci.

Qualifications

• 2+ years of experience in a similar position.
• Strong understanding of the billing cycle.
• Intermediate Microsoft Excel skills. (Pivots, SUMIF)
• Exceptional attention to detail – ensures accuracy in reconciliation and client billing.
• Highly organized – able to manage multiple tasks, deadlines, and priorities.
• Strong communication and interpersonal skills.
• Self-motivated with a proactive approach to identifying and resolving issues.

Asset

• Bilingual, French and English
• Experience with ERP systems (SAP,Sage,Workday)

The base salary for this position at the time of this posting may range between the values at the bottom of this posting. Individual compensation varies based on job-related factors, including location, business needs, level of responsibility, experience, and qualifications.

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office an average of four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

WPP (VML) is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers. 

When you click "Submit Application", this will send any information you add below to VML. Before you do this, we think it's a good idea to read through our Recruitment Privacy Policy. California residents should read our California Recruitment Privacy Notice. This explains what we do with your personal data when you apply for a role with us, and, how you can update the information you have provided us with or how to remove it.