Centre Administrator
Inspired Education GroupJobsCloseBy Editorial Insights
Join Inspired Education Group as Centre Administrator at ACG Parnell Early Learning School in Auckland. This part time role, 25 hours per week, 8 am to 1 pm, Monday to Friday, provides front of house and administrative support for enrolments, family engagement, MOE funding compliance, financial administration, and reporting, while maintaining accurate records. The ideal candidate has at least three years in reception or administration, experience with databases and invoicing, and a confidential, professional approach; experience in education or a regulated industry is highly desirable. Key strengths include customer service, organisation, attention to detail, and MS Office. To apply, tailor your CV to demonstrate enrolment management, funding compliance, and reporting, and mention Discover if known. Visit the careers site to apply.
Inspired Education is the leading global group of premium schools, with a portfolio of 126 premium private schools in 28 countries spanning 6 continents which utilise proven educational practices from every corner of the globe, ensuring over 95,000 students receive a world-class learning experience from Kindergarten to Year 13.
Founded in 2013 by Nadim M. Nsouli, Inspired is backed by investors such as Stonepeak, GIC, TA Associates, and the Oppenheimer and Mansour family offices. The Group is experiencing 20% per annum growth through acquisition, greenfield site expansion, and the development of existing schools within its portfolio. In 2023, Inspired was recognised by Beauhurst as one of the UK's top 10 highest-value private companies.
ROLE SUMMARY:
ACG Parnell Early Learning School (ELS) is part of Inspired Education, the leading global group of premium schools, with a portfolio of more than 126 premium private schools across six continents. Inspired schools draw on proven educational practices from around the world, ensuring over 95,000 students receive a world-class learning experience from Early Learning through to Year 13.
Located in the heart of Auckland, ACG Parnell Early Learning School provides a nurturing, stimulating, and high-quality learning environment where children are encouraged to develop confidence, curiosity, and a lifelong love of learning. The centre is committed to delivering exceptional early childhood education and care, supported by strong partnerships with families and a focus on each child's individual development and wellbeing.
The Centre Administrator provides front-of-house, administrative, and operational support to ensure the smooth day-to-day running of the Early Learning School. Working closely with the Centre Manager, the role supports enrolments, family engagement, Ministry of Education funding compliance, financial administration, reporting, and record management. The position plays a key role in maintaining accurate and compliant processes, delivering exceptional service to families and stakeholders, and ensuring all administrative and operational activities meet regulatory, organisational, and quality standards. Strong attention to detail, professionalism, and confidentiality are essential to success in this role.
This is a permanent part time role - 25 hours over 5 days - work hours will be 8:00 am to 1:00 pm, Monday to Friday
KEY RESPONSIBILITIES:
- Serve as the first point of contact for families, visitors, and stakeholders, providing professional front-of-house and customer service support.
- Manage enrolments, withdrawals, booking changes, attendance records, and maintain accurate child and family information in Discover.
- Administer and monitor 20 Hours ECE eligibility, enrolment attestations, and attendance verification requirements.
- Prepare ELI returns, support RS7 funding submissions, and ensure compliance with Ministry of Education funding requirements.
- Maintain accurate funding, enrolment, attendance, and staffing records to support audits, reporting, and regulatory compliance.
- Process invoices, maintain billing records, monitor outstanding accounts, and liaise with Accounts regarding financial administration.
- Manage staff rosters, attendance records, and generate staffing, forecasting, and operational reports.
- Produce and distribute compliance, operational, and management reports, ensuring data integrity and accuracy.
- Coordinate procurement of centre supplies and resources, maintain records, and support centre administration and operational activities.
- Promote a safe, compliant, and child-focused environment by adhering to health and safety, safeguarding, and organisational policies and procedures.
THE IDEAL CANDIDATE WILL HAVE:
EXPERIENCE:
- At least 3 years' reception or administration experience.
- Demonstrated experience in an administrative, reception, or office support role within a professional environment.
- Experience working in education, early learning, childcare, or another highly regulated industry is highly desirable.
- Proven ability to manage enrolments, maintain databases and records, and support compliance-related administrative processes.
- Experience with financial administration, including invoicing, billing, account reconciliation, and account management.
- Strong experience preparing reports, maintaining accurate documentation, and handling confidential information with discretion and professionalism.
SKILLS & KNOWLEDGE:
- Strong customer service and relationship-building skills with families and stakeholders.
- Excellent organisational skills with the ability to manage multiple priorities and deadlines.
- High level of accuracy and attention to detail when handling enrolment, funding, financial, and compliance data.
- Strong written, verbal, and digital literacy skills, including proficiency with Microsoft Office and database systems.
- Ability to work independently, solve problems proactively, and maintain confidentiality and professionalism.
- Experience using the Discover system would be an advantage (preferred but not essential).
SAFEGUARDING STATEMENT:
Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.
Visit our careers site for more information; https://jobs.inspirededu.com