Clinical Site Coordinator

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The Clinical Site Coordinator at Waipapa Taumata Rau The University of Auckland is a full-time, on-site role based at the South Auckland Clinical Campus (Middlemore Hospital) coordinating clinical placements, supporting teaching and assessments, and serving as the main contact for students, staff and external partners to deliver high-quality clinical education across medicine and health programmes. The ideal candidate is highly organised with at least three years experience in administration or coordination, strong stakeholder management, meticulous attention to detail and superb communication, plus a customer-focused mindset and the ability to juggle priorities in a dynamic environment. Apply online by 8 August 2026 with a tailored cover letter and CV that show relevant experience; include examples of placement coordination and collaboration with clinicians. For questions contact Maria Vitas; applications by email are not accepted. Benefits include flexible work practices, up to 6.75% superannuation and five weeks’ annual leave.

Company Description

Waipapa Taumata Rau | The University of Auckland

The University of Auckland is Aotearoa New Zealand’s leading university. With more than 6,000 academic and professional staff supporting over 46,000 students, we are proud to be one of the country’s largest and most diverse employers. Our people are driven by curiosity, purpose, and a shared commitment to creating positive impact for our communities.

Job Description

Waipapa Taumata Rau | The University of Auckland

The University of Auckland is New Zealand's leading university. With over 6,000 academic and professional staff supporting more than 46,000 students, we are one of NZ's largest employers. We have six academic faculties and 11 service divisions, creating a diverse, dynamic, and complex organisational culture that demands excellence.

Our lecturers and health researchers are regarded as experts in their fields, frequently directing global research projects designed to better the lives of New Zealanders and the world, and in turn passing this knowledge on to our students.

Te Whiwhinga mahi | The opportunity

We have an exciting opportunity for a Clinical Site Coordinator to join our Faculty of Medical and Health Sciences. Based within our South Auckland Clinical Campus located at Middlemore Hospital; this role plays a key part in supporting the delivery of high-quality clinical education for students across medicine and other health professional programmes.

Working closely with academic staff, clinical supervisors, students and Health New Zealand stakeholders, your responsibilities will include coordinating clinical placements, managing timetables, supporting teaching and assessment activities, and helping ensure students have a positive and well-supported learning experience throughout their clinical attachments.

Please note: This is an on-site role. Due to the nature of the position, the need for direct engagement with students, academic staff, clinicians, placement activities and campus operations, physical presence at the clinical site is essential and a fundamental requirement of the position.

Key responsibilities include:

• Coordinate clinical placements and teaching activities for assigned clinical disciplines.
• Support the delivery of clinical teaching programmes, assessments and examinations.
• Liaise with academic staff, clinical supervisors, hospital personnel and external stakeholders.
• Provide administrative support across the student lifecycle, including clinical attachments and placement requirements.
• Assist with and deliver student orientation activities and support students throughout their clinical placements.
• Coordinate the logistical requirements associated with placements, including access, scheduling and relevant site processes.
• Act as a key point of contact for students, staff and visitors at the clinical site.

This is a fulltime (37.5h per week), permanent position.

The salary range for this role is $63,600 – $79,300, depending on skills and experience

He kōrero mōu | About you

You are a highly organised and proactive administrator with excellent interpersonal skills who enjoys building relationships and supporting others. Comfortable working in a complex and dynamic environment, you bring a customer-focused approach and excellent communication skills. You are confident managing competing priorities, coordinating multiple stakeholders and providing practical solutions to support both programme delivery and student success.

Experience within a tertiary education, healthcare, hospital or clinical environment will be highly advantageous, as will an understanding of how teaching, student support and clinical operations intersect within a clinical setting.

Ngā Pūkenga Motuhake | Important Skills

• At least three years' experience in an administrative or coordination role.
• Proven ability to work with a diverse range of internal and external stakeholders.
• Strong organisational skills with the ability to manage multiple priorities simultaneously.
• Exceptional attention to detail, ensuring accuracy, quality and consistency in all aspects of work.
• Proactive, positive and flexible attitude, ability to multi-task, excellent time management and prioritisation skills
• Excellent written and verbal communication skills.
• Demonstrated commitment to delivering high-quality customer service.
• Relevant tertiary qualification or equivalent experience.

Ngā āhuatanga kei a mātou | What we offer

The University of Auckland is New Zealand’s leading university and maintains significant computational, laboratory and analytic facilities. Auckland itself is frequently rated as one of the world’s most liveable cities. The University is committed to providing an excellent working environment through:

• Flexible employment practices
• Up to 6.75% company superannuation scheme
• A competitive salary with five weeks’ annual leave

For more information, please visit Staff Benefits.

Me pēhea te tuku tono | How to apply

Applications must be submitted online by the closing date of 8 August 2026 to be considered. Please include your cover letter and CV highlighting how you meet the skills and experiences detailed above.

For any queries, please contact Maria Vitas via [email protected]. Please note we are happy to answer your questions, but we do not accept applications by email.

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Additional Information

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment.  For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz