Document Technician - Morning Shift

JobsCloseBy Editorial Insights

Document Technician is a full-time, onsite role at Aird & Berlis LLP in Toronto, supporting the firm’s document production across practice groups with a 9:00 a.m. to 5:00 p.m. Monday to Friday schedule. The ideal candidate brings advanced MS Office 365 skills, exceptional attention to detail, and the ability to manage multiple demands while safeguarding confidentiality and delivering excellent client service. Legal document processing experience and a post-secondary legal education are required, with Real Estate or Litigation knowledge considered an asset. Compensation ranges from $50,000 to $70,000 with opportunities for growth, mentorship, and wellness programs; tailor your application to highlight accuracy, problem solving, teamwork, and dependability, and be prepared for a criminal background check and accommodation if needed.

Who We Are:

Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto’s and Vancouver’s financial districts. With over 250 lawyers, business advisors and patent agents, we serve clients across Canada and globally.

What We Believe In:

The firm is committed to ensuring that all members of the Aird & Berlis community feel valued, respected and supported. We are a dedicated group of diverse individuals who care about each other, the work we produce and the client service we provide. We go to great lengths to foster a professional, supportive environment for all firm members so you can focus on the important things: client service, your career and your life.

What We Are Looking For:

Aird & Berlis is looking to fill a new vacancy for a Document Technician to support our firm’s document production needs. This position will be Monday to Friday full time from 9:00am to 5:00pm. The successful candidate will need to have strong technical skills, attention to detail, the ability to handle multiple demands as well as to work as part of a team. The ideal candidate will have advanced Microsoft 365 skills and have the ability to work in a variety of practice areas.

Responsibilities:

• Create, revise and format all documentation to the highest quality with extreme attention to detail
• Full utilization of applications and recommend alternate methods of production to increase accuracy and productivity
• As part of the team, manage timeline expectations and complete all work that comes into the Document Processing Centre in a timely fashion
• Ensure clients of the Document Processing Centre have a positive experience
• Complete a variety of office service tasks including: photocopy, print, fax and send documents via Uber for Business after hours, as requested
• Ability to work in a variety of different practice areas
• Keep apprised of all changes / upgrades in technology
• Produce the highest quality of work; proofread as necessary
• Accountable for all work assigned
• Take initiative
• Confidentiality a must

Requirements:

• Previous experience in a legal Document Processing Centre
• Knowledge of all practice areas, with emphasis on Real Estate or Litigation being considered an asset
• Successful completion of a post-secondary education as a legal assistant or law clerk
• Flexible work schedule and have the ability to work overtime as necessary
• Handle time pressure situations and stress of multiple demands

Skills:

• Advanced technical skills using MS Office 365 (including Excel and PowerPoint)
• Previous digital dicta transcription, accounting software, Document Management, Adobe Acrobat and Litera Compare experience is an asset
• Strong verbal and written communication
• Ability to problem solve
• Good judgement and decision making
• Strong interpersonal skills
• Punctual
• Organized
• Resourceful
• Detail oriented

Compensation: 

The salary range for this position is $50,000 - $70,000 annually; the base pay offered may vary depending on job-related knowledge, skills, experience, and internal and market equity.

Why You Should Apply:

• Opportunities for growth and on the job training and development
• Competitive compensation and benefits package
• We pride ourselves on being a mid-sized firm with a family feel
• Active involvement in our community with opportunities to volunteer
• Mentor program
• Wellness programs

Any offer of employment will be conditional upon a criminal background check. 

We will review applications as they are received and all applications will be kept on file. Only those candidates selected for an interview will be contacted.

Aird & Berlis LLP is committed to providing equal access to employment. If you require accommodation, please contact [email protected] and we will work with you to provide accessibility support.