Executive Assistant

JobsCloseBy Editorial Insights

An Auckland based Executive Assistant role at KordaMentha supports senior leaders, manages diaries, coordinates meetings and events, handles travel, and drives smooth daily operations while strengthening our market presence. The role requires 3+ years’ EA experience, ideally in professional services or law, a proactive, highly organized self-starter, excellent communication, strong Excel PowerPoint Word skills, and confidence with CRM, SharePoint and video conferencing. You’ll excel at juggling priorities under pressure, work independently and with teams, and present professionally to VIP clients. To apply, tailor your CV and cover letter to show calendar and travel management, event coordination, CRM updates, and proactive problem solving; highlight initiative and cultural fit.

Company Description

For more than 20 years, KordaMentha has supported businesses through some of their most complex matters and opportunities. Founder owned and led, we are an advisory firm that helps corporations, financiers, lawyers, private investors and government clients to grow, protect and recover value.

That’s what we do, but it’s how we do this that makes us who we are.

Proudly independent, strategically local, and with a bias for action to get things done, we focus on doing what is right by our clients, our people, and the wider community. Our track record shows that we help navigate the best path forward in challenging times, and do so across cities, regions and territories.

In the most stressful or demanding environments, we continue to drive change where it really counts.

Job Description

Job Summary:

At KordaMentha, we foster a culture of innovation, collaboration, and excellence. We’re looking for a proactive and organised Executive Assistant to directly support our Auckland based Senior Leaders in driving success and achieving ambitious goals.

In this key role, you will provide high-level support to our executives and their teams, managing calendars, coordinating meetings, handling travel bookings, and ensuring smooth daily operations for the general office. This role offers a unique opportunity to work closely with senior leaders in a dynamic and high-impact environment as our Auckland team continues to expand. You will play a pivotal role in strengthening our market presence and establishing our brand by serving as the primary coordinator and organiser of marketing events across Auckland, both in and beyond the office.

Key Responsibilities:

• Manage diaries and schedules for Senior Leaders, including coordinating meetings and appointments.
• Organise meetings and events (book meeting rooms, arrange catering, set up technical support, and handle phone/video conferencing).
• Support marketing and client engagement by organising client functions/events, record activities in CRM, and keep CRM updated.
• Prepare documents and presentations, such as PowerPoint decks, reports, letters, spreadsheets, expense reports and other correspondence for Senior Leaders.
• Coordinate with VIP/C-suite clients and their Executive Assistants for meetings and luncheons.
• Arrange travel itineraries, book flights, accommodation, and process visas/passports as required.
• Manage incoming calls, emails, and correspondence promptly and direct appropriately.
• Assist with client job management, review WIP/Debtor reports, provide ad hoc reporting, and ensure credential documents are completed post-engagement.
• Assist with invoicing, onboarding/offboarding engagements, maintain intranet data, document finishing and mail-outs.

Qualifications

Qualifications, skills and attributes:

Required:

• 3+ years’ experience as an Executive Assistant with strong client service orientation. Experience within professional or financial services or law is highly regarded.
• Proactive and adaptable, taking initiative and ownership of tasks with flexibility in changing priorities.
• Professional communication skills, excellent telephone manner, strong verbal and interpersonal abilities.
• Highly organised and detail oriented, able to manage multiple priorities and deadlines under pressure.
• Advanced Microsoft Office proficiency (Word, Excel, PowerPoint, Outlook) and confident with CRM, SharePoint, and video conferencing tools.
• Ability to work independently and collaboratively within a dynamic team environment.
• Well presented and professional in all interactions with clients and stakeholders.
• Strong attention to detail and hands on approach to tasks.

Additional Information

EVP: Build your future - shape ours.
We don’t just hire talent; we invest in it - with support that accelerates your success in every way

Why Join Us?

• Professional Development: Expert mentorship, tailored training via KordaMentha Business School, study support, and our Accelerate program for Analysts to Associate Directors — build your brand, expand your network, and gain strategic insights from senior leaders
• Flexibility: We champion work/life integration with options that fit your lifestyle.
• Career Growth: Merit-based promotions, secondments, and opportunities to work alongside senior leaders on impactful projects.
• Leave That Works for You: Buy extra leave and access volunteer, generous parental leave and career break options.
• Culture & Connection: Social events, cultural celebrations, and our bi-ennial black-tie ball.
• Family Support: Flexible parental leave, return-to-work support through our partner GracePapers, and resources for every stage of family life.
• Health & Wellbeing: Inclusive wellness initiatives and confidential and industry leading EAP for you and your family.

This isn’t just a job — it’s a place where your ambitions are nurtured, your wellbeing is valued, and your contributions celebrated. Ready to shape your future with us?

At KordaMentha, we believe there is strength in difference. Our entrepreneurial spirit expands the possibilities for action. We approach situations, challenges, and opportunities with optimism, curiosity, and diversity of thought. We seek novel solutions to problems and encourage unconventional and innovative approaches. 

Our team's diverse skillsets, backgrounds and experiences fuel KordaMentha's different mindset. We encourage candidates from all backgrounds to apply, recognising that talent and potential extend beyond traditional qualifications. Our selection process values diverse perspectives and considers each applicant's unique strengths and capabilities.