Executive Assistant
Merck GroupJobsCloseBy Editorial Insights
Merck Group is seeking an Executive Assistant to join the Global Clinical Development team in Billerica, MA onsite, supporting the Head of Clinical Development Immunology and a cross regional group across the US and EU. You’ll manage complex calendars, travel logistics, contracts and invoices, organize leadership meetings and governance forums, and help with onboarding and cross border coordination while upholding discretion and professional partnering with senior stakeholders. Ideal candidates have 5+ years’ EA experience, a proven track record supporting international teams, strong organizational and communication skills, and proficiency in Microsoft Office with Outlook and Teams. This role does not offer work sponsorship; apply with a tailored resume and cover letter detailing global coordination, compliance, and problem solving capabilities, and ensure US work eligibility.
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Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.
United As One for Patients, our purpose in Healthcare is to help create, improve and prolong lives. We develop medicines, intelligent devices and innovative technologies in therapeutic areas such as Oncology, Neurology and Fertility. Our teams work together across 6 continents with passion and relentless curiosity in order to help patients at every stage of life. Joining our Healthcare team is becoming part of a diverse, inclusive and flexible working culture, presenting great opportunities for personal development and career advancement across the globe.
This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.
Your Role:
As an Executive Assistant within the Global Clinical Development team, you bring a transparent, professional, and collaborative mindset. You work closely with administrative colleagues across multiple international sites and provide proactive, comprehensive support to the Head of Clinical Development Immunology and the broader team across the US and EU.
You will manage day-to-day operations, including calendar management, travel arrangements, contract creation, invoice processing, and coordinating meetings (virtual and on-site), while also supporting cross-border coordination and ensuring smooth global operations.
Key Responsibilities:
- Collaborate closely with administrative professionals across regions to drive consistency and operational excellence.
- Foster transparency, recognizing that strong collaboration and adherence to the team’s internal processes are essential to ensuring a smooth and effective workflow among assistants.
- Manage and coordinate complex executive calendars, including prioritization, alignment to strategic objectives, and proactive conflict resolution.
- Serve as a trusted partner for global colleagues and gatekeeper to the Head of Clinical Development Neurology, maintaining a high level of professionalism, discretion, and confidentiality.
- Anticipate needs; proactively identify and address gaps to ensure seamless day-to-day operations.
- Coordinate domestic and international travel, including detailed itineraries, logistics, and real-time adjustments as needed.
- Manage expense reporting, invoice processing, budget tracking, and administrative financial activities in alignment with corporate policies.
- Plan and execute internal and external meetings, including leadership meetings, offsites, and governance forums; ensure agendas, materials, and follow-up actions are well-organized and completed.
- Maintain organized and compliant record-keeping systems for documents, contracts, and correspondence.
- Support onboarding and integration of new team members, including coordination of logistics, systems access, and stakeholder connections.
- Liaise with senior stakeholders, external partners, and vendors to ensure effective communication and coordination.
- Ensure adherence to corporate policies, procedures, and compliance requirements related to global operations and travel.
Who You Are
Minimum Qualifications:
- 5+ years of proven experience as an executive assistant or in a comparable role.
Preferred Qualifications:
- Demonstrated experience supporting international teams and stakeholders across multiple regions (US and EU), with a track record of coordinating globally dispersed activities.
- Experience supporting executives in a global, cross-border environment is strongly preferred.
- Familiarity with international travel coordination, including visa processes and requirements, is an asset.
- Strong interpersonal skills with a collaborative approach.
- Exemplary organizational, planning, and time-management abilities.
- Excellent verbal and written communication skills.
- Proficient in Microsoft Office (Excel, Word, PowerPoint); familiarity with Outlook, Teams, and related tools is advantageous.
- Ability to multitask, prioritize daily workload, and handle sensitive, compliance-related information with discretion and confidentiality.
- Poised, composed, positive, and solution-focused.
What we offer: We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We believe that this variety drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress!
Apply now and become a part of a team that is dedicated to Sparking Discovery and Elevating Humanity!