Executive Assistant

JobsCloseBy Editorial Insights

KordaMentha, onsite in Melbourne, is seeking a proactive Executive Assistant to support the leadership team with calendar management, travel, client relations, meetings and ad hoc projects. You will coordinate events, prepare presentations, handle invoicing and CRM updates, and assist interstate teams, demanding a minimum of five years as an EA, outstanding organization, professionalism, and comfort with Microsoft Office, CRM platforms, SharePoint and video conferencing. The role rewards initiative, resilience under pressure, and the ability to juggle competing priorities while maintaining discretion. To apply, tailor your resume to showcase VIP and C-suite experience, tangible outcomes, and collaboration across teams; highlight your development mindset and fit with KordaMentha's values, culture and flexible, growth-focused environment.

Company Description

Since 2002, KordaMentha has been entrusted with some of the region’s most complex and sensitive commercial situations. We are an advisory and investment firm at heart, helping corporations, financiers, lawyers, private investors and government clients to grow, protect and recover value.

But we are so much more than that.

Fiercely independent, strategically local, and with a bias for action to get things done, we focus on doing what is right by our clients, our people, and the wider community across the breadth of the Australian and New Zealand market. We provide bold and impactful solutions delivering growth, certainty, and value.

There is strength in difference. And we are different.
 

Join KordaMentha — Where Your Growth Is Our Priority
We don’t just hire talent; we invest in it - with support that accelerates your success in every way

Why Join Us?

• Professional Development: Expert mentorship, tailored training via KordaMentha Business School, study support, and our Accelerate program for Analysts to Associate Directors — build your brand, expand your network, and gain strategic insights from senior leaders
• Flexibility: We champion work/life integration with options that fit your lifestyle.
• Career Growth: Merit-based promotions, secondments, and opportunities to work alongside senior leaders on impactful projects.
• Leave That Works for You: Buy extra leave and access volunteer, generous parental leave and career break options.
• Culture & Connection: Social events, cultural celebrations, and our bi-ennial black-tie ball.
• Family Support: Flexible parental leave, return-to-work support through our partner GracePapers, and resources for every stage of family life.
• Health & Wellbeing: Inclusive wellness initiatives and confidential and industry leading EAP for you and your family.

This isn’t just a job — it’s a place where your ambitions are nurtured, your wellbeing is valued, and your contributions celebrated. Ready to shape your future with us?

Job Description

At KordaMentha, we foster a culture of innovation, collaboration, and excellence. We’re looking for a proactive and organised Executive Assistant to support our leadership team in driving success and achieving ambitious goals.

In this key role, you will provide high-level support to our executives and their teams, managing calendars, coordinating meetings, handling travel, and ensuring smooth daily operations. This is a unique opportunity to work closely with senior leaders in an agile and impactful environment as the firm continues to expand.

Key Responsibilities: 

• Manage diaries, arrange meetings, and communicate with VIP clients and C-suite executives.
• Prepare presentations, reports, and correspondence for senior leadership.
• Coordinate travel and accommodation for executives.
• Organise client functions, marketing events, and meetings, including technical setup and catering.
• Handle incoming calls and emails, ensuring prompt action and follow-up.
• Assist with invoicing, WIP reports, and CRM updates.
• Prompt ordering of ASIC and document searches via the search service desk. 
• Assist with group projects and research requests as required. 
• Support interstate teams with meetings and events coordination.
• Provide general administrative support, including document preparation, photocopying, and creating reports.

Qualifications

Minimum of 5 years’ experience as an Executive Assistant. 

• Outstanding organisational and time management skills.
• Demonstrated ability to maintain professionalism in all interactions.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Confident navigating multiple technology platforms including CRM systems, SharePoint, and video conferencing tools.
• Proven capability to manage competing priorities and meet multiple deadlines.
• Resilience under pressure and ability to thrive in fast-paced environments.
• Strong initiative and accountability in managing responsibilities.
• Ability to work autonomously and collaboratively within a dynamic team.
• Excellent verbal and interpersonal communication skills.
• Flexibility in working hours and adaptability to shifting priorities.
• High attention to detail and commitment to quality.
• Willingness to take a hands-on approach to tasks and challenges.

Additional Information

At KordaMentha, we believe there is strength in difference. Our entrepreneurial spirit expands the possibilities for action. We approach situations, challenges, and opportunities with optimism, curiosity, and diversity of thought. We seek novel solutions to problems and encourage unconventional and innovative approaches. 

Our team's diverse skillsets, backgrounds and experiences fuel KordaMentha's different mindset. We encourage candidates from all backgrounds to apply, recognising that talent and potential extend beyond traditional qualifications. Our selection process values diverse perspectives and considers each applicant's unique strengths and capabilities.