Executive Assistant - Discovery and Development Technologies

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Merck Group is seeking an Executive Assistant to support the Senior Vice President, Head of Discovery and Development Technologies in Billerica. You will provide high level administrative support, manage the SVP’s calendar and travel, prepare and edit correspondence and presentations, coordinate meetings and events, handle communications, and assist with project planning and progress tracking while maintaining strict confidentiality. The role requires 5+ years of senior level administrative experience, a bachelor’s degree, exceptional organization, and strong MS Office skills; German language or a background in linguistics, plus pharma or healthcare exposure, are a bonus. Experience across time zones and collaboration with the Darmstadt EA are important. This role does not sponsor work authorization. To apply, tailor your resume to highlight SVP support, quantify outcomes, demonstrate proactive problem solving, emphasize discretion and cross functional collaboration, and show you excel in a fast paced environment.

Work Your Magic with us! Start your next chapter and join EMD Serono.

Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.  

United As One for Patients, our purpose in Healthcare is to help create, improve and prolong lives. We develop medicines, intelligent devices and innovative technologies in therapeutic areas such as Oncology, Neurology and Fertility. Our teams work together across 6 continents with passion and relentless curiosity in order to help patients at every stage of life. Joining our Healthcare team is becoming part of a diverse, inclusive and flexible working culture, presenting great opportunities for personal development and career advancement across the globe.

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US. 

Your Role:

EMD Serono in Billerica, MA, is seeking an Executive Assistant to support the Senior Vice President (SVP), Head of Discovery and Development Technologies (DDTech). In this position, you will deliver high-level administrative assistance to the SVP in the US and ensure the office operates smoothly. The Executive Assistant will manage a variety of administrative and executive support tasks, working independently with minimal supervision. Confidentiality, professionalism, flexibility, and adaptability in a fast-paced environment will be essential, along with the ability to proactively anticipate needs and offer solutions. 

Responsibilities:

• Administrative Support: Manage the SVP’s calendar, schedule meetings, and coordinate travel arrangements, prepare and edit correspondence, communications, presentations, and other documents, handle incoming and outgoing communications, including emails, team calls, and mail.
• Meeting Coordination: Plan, organize, and coordinate meetings, conferences, and events. Prepare agendas, take meeting minutes, and follow up on action items. Ensure the SVP is well-prepared for meetings with relevant materials and information.
• Project Management: Assist in the planning and execution of projects and initiatives led by the SVP. Track progress and provide updates on key projects and deadlines.
• Stakeholder Management: Act as a liaison between the SVP and internal/external stakeholders. Build and maintain positive relationships with key contacts and departments.
• Confidentiality and Discretion: Handle sensitive information with the utmost confidentiality and discretion. Maintain professionalism and a high level of confidentiality in all interactions.
• Maintain a close collaboration with the Executive Assistant based in Darmstadt

Who You Are: 

Minimum Qualifications:

• Bachelor’s degree in any field

• 5+ years of administrative experience supporting senior level management 

Preferred Qualifications:

• Bachelor’s degree in Linguistics or German

• Experience in pharmaceutical or healthcare industry
• German language skills

• Proficiency in social media versatility: experienced in both creating and capturing engaging content for various platforms, with strong text-based communication skills

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software

• Strong organizational and time-management skills
• Ability to work independently and as part of a team
• Experience working across time zones (domestically and globally)
• High level of professionalism, confidentiality, and discretion
• Ability to handle multiple tasks and prioritize effectively in a fast-paced environment
• Strong problem-solving skills and attention to detail
• Proactive and detail-oriented with excellent communication skills (verbal and written)

Pay Range for this position: $35.00 - $53.00

The offer range represents the anticipated low and high end of the base pay compensation for this position. The actual compensation offered will be determined by factors such as location, level of experience, education, skills, and other job-related factors. Position may be eligible for sales or performance-based bonuses. Benefits offered by the Company include health insurance, paid time off (PTO), retirement contributions, and other perquisites. For more information click here.

What we offer: We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We believe that this variety drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress!

Apply now and become a part of a team that is dedicated to Sparking Discovery and Elevating Humanity!