Executive Assistant to the CEO

JobsCloseBy Editorial Insights

Stäubli is looking for an experienced Executive Assistant to the CEO to join the Pfäffikon headquarters full time onsite. The role independently runs the CEO office, supporting the CEO, the Konzernleitung, the Board and shareholders with administrative tasks, while handling event management and leading office digitalization and file structure maintenance. As the first point of contact for executives and external stakeholders, you will ensure premium service at the front desk and during meetings. The ideal candidate has 5+ years in an international EA/PA role, a PA diploma a plus, fluent German and English (French a bonus), discretion, a hands on mentality and strong MS Office skills, with flexibility for board and Konzernleitung meetings. How to apply: tailor your CV to highlight leadership support, board event logistics, and a track record of process improvement, emphasize Swiss onsite readiness and cultural fit.

Company Description

Stäubli is a global industrial and mechatronic solution provider with four dedicated Divisions: Electrical Connectors, Fluid Connectors, Robotics and Textile, serving customers who aim to increase their productivity in many industrial sectors. Stäubli currently operates in 28 countries, with agents in 50 countries on four continents. Its global workforce of 6,000 shares a commitment to partnering with customers in nearly every industry to provide comprehensive solutions with long-term support. Originally founded in 1892 as a small workshop in Horgen/Zurich, Switzerland, today Stäubli is an international Group headquartered in Pfäffikon, Switzerland.

Job Description

PURPOSE OF THE POSITION: 

The Executive Assistant manages independently the CEO office. This role aims at supporting organizational and administrative tasks for the CEO, the Konzernleitung, the BoD directors and shareholders at the headquarters (STI) in an organized, conscientious, meticulous and precise way of working.

As the first point of contact for executives and the other external stakeholders, the executive assistant plays a key role in the company’s image. In charge of supervising the CEO office, the incumbent ensures high standard service quality in terms of office and event management.

• Administrative Support: Assisting  the CEO, President of the board / Board of directors / Shareholders in all administrative matters
• Event Management: Organize logistics and coordinate meetings, workshops, and conferences for leadership and corporate events, including Board of Directors, Shareholders, and Konzernleitung members.
• Project Management: Lead office digitalization by creating a digital file structure with maintenance guidelines, managing and contributing to specific files and projects as requested.
• Office Management: acting as a contact point for third-party service providers and stakeholders, ensuring continuous front desk presence, and managing catering and material deliveries.

Qualifications

• Work experience for at least 5 years in an international company as an Executive Assistant, Personal Assistant or similar role
• PA diploma or certification is a plus
• Timely flexibility during Board and Shareholder Meetings as well as during Konzernleitung meetings
• Excellent MS Office knowledge and skilled with office gadgets and applications (e.g. e-calendars and copy machines)
• Fluent in German and English.  French knowledge is a plus
• Discretion and confidentiality
• High level of commitment to corporate culture and goals
• Hands on mentality