Facilities Coordinator

JobsCloseBy Editorial Insights

University of Auckland is hiring a full-time Facilities Coordinator to support the Faculty of Business and Economics and the Faculty of Law. The role blends financial administration with day-to-day facilities operations, including purchase orders, approvals, budget monitoring and capital expenditure, plus managing access for staff and students. You’ll coordinate across two faculties, liaising with Security and Campus Environment. Strong organisational and communication skills and proven experience with purchasing, budgeting and financial administration are essential; facilities or operations exposure and familiarity with access control are a plus. This permanent onsite role offers 37.5 hours weekly, $60,000 to $71,000 per annum, five weeks’ leave and flexible options including one day from home. Apply online by 17 June 2026 with a cover letter and CV, and contact Kelly Vakalahi with questions.

Job Description

Waipapa Taumata Rau | The University of Auckland

The University of Auckland creates globally transformative impacts through its distinctive strengths in world-leading research, scholarship, teaching and collaborative partnerships, inspired by its unique position in Aotearoa New Zealand and the Asia-Pacific.


Te Whiwhinga mahi | The opportunity

We are seeking a Facilities Coordinator to join our Facilities and Services team, supporting the Faculty of Business and Economics and Faculty of Law.

Facilities Coordinators play an important role in ensuring University spaces remain safe, functional, and welcoming environments for learning, teaching, research, and work. This is a varied role within a collaborative, high-performing team, with a strong focus on financial coordination and access management across two busy faculties.

You will coordinate key financial processes, including purchasing, approvals, budget administration, and capital expenditure, while also managing access control for staff and students. Alongside these core responsibilities, you will support the day-to-day operation of faculty facilities, working closely with colleagues across both faculties and central service teams such as Security and Campus Environment.

Key responsibilities include:

• Coordinating financial processes, including purchase orders, P-card transactions, approvals, budget monitoring, and capital expenditure administration.
• Managing access control processes for staff and students, working closely with Security and other key stakeholders.
• Supporting the day-to-day coordination of facilities operations across teaching, office, and shared spaces.
• Liaising with internal teams and external contractors to coordinate maintenance, repairs, and minor works.
• Contributing to a collaborative team environment and delivering high-quality, customer-focused service.

This is a full-time (37.5 hours per week), permanent position.

The remuneration range is $60,000 - $71,000 per annum, depending on skills and experience. 

For more detailed information, please refer to the Position Description.
 

He kōrero mōu | About you

You are an organised and proactive coordinator with strong financial administration skills and a customer-focused approach. Comfortable managing competing priorities, you enjoy working collaboratively and building positive relationships with a wide range of stakeholders.

You will bring:

• Experience in a coordination, administration, or support role with a strong financial component.
• Proven experience managing purchasing processes, approvals, budgets, and financial administration.
• Strong organisational skills and the ability to manage multiple priorities.
• Confidence using business systems and Microsoft Office applications.
• Excellent communication and relationship-building skills.

Ideally, you'll also have:

• Experience in facilities, operations, property, or a similar environment.
• Familiarity with access control processes or working with security teams.
• Experience working within a large or complex organisation.
   

Ngā āhuatanga kei a mātou | What we offer

The University is committed to providing an excellent working environment through:

• Flexible employment practices (including one day working from home for this role)
• Up to 6.75% company superannuation scheme
• A competitive salary with five weeks’ annual leave

For more information, please visit Staff Benefits.
 

Me pēhea te tuku tono | How to apply

Applications must be submitted online, by the closing date of 17 June 2026 to be considered.
Please include your cover letter and your CV highlighting how you can meet the skills and experiences detailed above.

Please reach out to Kelly Vakalahi via [email protected] if you have questions.
Please note we are happy to answer your questions, but we do not accept applications by email


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Additional Information

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment.  For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz