Jr. Billing & Accounting Administrator

JobsCloseBy Editorial Insights

Ecora seeks a Jr. Billing & Accounting Administrator in Kelowna for a full-time onsite role spanning Finance, Billing and Office Administration. You’ll process invoices, manage AR and AP, perform reconciliations, support month-end close, maintain records, and handle reception and office coordination. The right candidate is detail oriented, data entry precise, proficient in MS Office and comfortable with accounting software, with strong communication and the ability to juggle priorities in a fast paced environment. To apply, tailor your resume to show AR/AP, reconciliations and admin or reception experience, demonstrate cross department collaboration, and include a brief example of solving a process issue. Local candidates preferred.

ABOUT THE ROLE

We are looking for a detail-oriented and motivated Jr. Billing & Accounting Administrator to join our team in Kelowna. This multi-faceted role bridges Finance, Billing, and Office Administration, making it a great opportunity for someone who thrives in a collaborative environment and is eager to grow their career in accounting and business operations.

KEY RESPONSIBILITIES

Billing Support

• Process and issue client invoices accurately and on time

• Assist with billing queries from internal teams and external clients

• Review billing data for accuracy and completeness before submission

• Support month-end billing reconciliations and reporting

• Maintain and update billing records in the company system

• Follow up on outstanding billing items and discrepancies

Finance & Accounting

• AR receipt entry — record and apply incoming payments

• AP invoice entry — code and enter vendor invoices for processing

• PAD (Pre-Authorized Debit) entry and management

• Perform monthly bank reconciliations

• Perform credit card reconciliations and expense coding

• Assist with month-end close tasks and financial reporting support

• Maintain organized and accurate financial records

• Liaise with vendors and internal staff to resolve invoice discrepancies

Reception & Office Administration

• Serve as first point of contact for in-person visitors and incoming calls

• Manage incoming and outgoing mail and couriers

• Ecora Store support — assist with orders, inquiries, and coordination

• Kitchen and coffee station upkeep — ensure common areas are tidy and stocked

• Boardroom setup and cleanup for meetings and events

• Office supply management — monitor inventory levels and place orders

• Coordinate with vendors for office maintenance and supply deliveries

• Support onboarding logistics for new staff (workspace setup, supplies)

• General office administration support as needed

WHAT WE'RE LOOKING FOR

• Post-secondary education in accounting, business administration, or a related field (or equivalent experience)

• Familiarity with accounts receivable, accounts payable, and basic bookkeeping processes

• Strong attention to detail with a high degree of accuracy in data entry

• Proficiency in Microsoft Office Suite; experience with accounting software an asset

• Professional, friendly demeanor with strong interpersonal and communication skills

• Ability to manage competing priorities and work independently in a fast-paced environment

• A positive, team-first attitude with a willingness to support across departments

• Experience in a reception or administrative role considered an asset

WHY JOIN PRI?

This is a unique role that spans three departments: Finance, Billing, and Administration, giving you meaningful exposure across the business from day one. You will work closely with a supportive team in our Kelowna office while building practical skills that set the foundation for a long-term career in accounting and operations.