Marketing Events Coordinator

Findex is seeking a Marketing and Events Coordinator to join the Marketing team in New Zealand on a 10-month parental leave cover contract.

Based in Tauranga, this onsite role will own the coordination of the firm’s events program, from large client gatherings to intimate experiences, working closely with the Marketing Campaigns stream to bring the brand to life.

It’s a hands-on, varied position for an organized, creative events professional who loves seeing an event come together and is excited to use AI to work smarter.

Turning client moments into memorable events

You’ll manage the end-to-end event planning process, covering materials, timelines, venue and supplier sourcing, and stakeholder communications to deliver high-quality client experiences.

You’ll oversee on-site events across New Zealand, and when required, Australia, travelling to regional and metropolitan locations to engage with clients and prospects.

You’ll run online client and internal webinars and craft engaging invitations for digital and social channels, ensuring the invitations support strong attendance and engagement.

You’ll keep individual event budgets in line with the overall events budget, and look for sensible ways to reduce costs without sacrificing quality.

You’ll apply risk management techniques to minimise event risks and ensure service standards and processes are followed.

You’ll track and report event metrics and data to internal teams, demonstrating event impact and informing future marketing plans.

You’ll coordinate local advertising requests from across the business, working with local teams and media suppliers to deliver on-brand, cost-effective placements.

You’ll support sponsorship activations, coordinating on-the-ground and promotional elements that bring partnerships to life.

What you’ll need to bring to life events

The must-haves

• Solid experience in an events coordinating role, with a real passion for planning corporate events
• Hands-on experience with a marketing platform such as HubSpot and solid intermediate Microsoft Office skills
• Practical know-how using GoToWebinar and Eventbrite to run live events
• An AI-native mindset, comfortable using AI tools in daily work and willing to build automations and workflows with AI to run events smarter
• Strong stakeholder management and professional communication, with the ability to tailor messages to different audiences
• Meticulous attention to detail and the ability to prioritise and deliver multiple projects simultaneously
• A creative, adaptable and resourceful approach, plus knowledge of the financial services sector and a current driver's licence
• Experience overseeing event budgets and on-site execution, including applying risk management to minimise issues

Nice-to-haves

• Marketing experience across communications, digital and social channels is beneficial
• Content writing skills are a bonus

Compensation, benefits and on-site details

The role is full-time and onsite in Tauranga, NZ, running as a 10-month parental leave cover contract. Flexible and hybrid working arrangements are available, reflecting a collaborative Marketing team with strong support from leadership.

Travel to events across New Zealand and, when required, Australia, is part of the job, so you’ll need to be comfortable with occasional trips to connect with clients and prospects.

Being part of Findex means joining a national firm with a network of professionals and the backing of a large practice, while contributing to a diverse client base through a varied event calendar.

There’s meaningful community impact through the Findex Community Fund, reflecting the firm’s commitment to giving back; the fund has donated over $4.3 million to more than 800 charities since 2018, with over 9,000 volunteer hours to date.

The company emphasises people development, offering structured training and development opportunities and support for external studies relevant to the role. Diversity and inclusion are central, with Findex describing itself as an equal opportunity employer and inviting applications from people with a variety of strengths, backgrounds and experiences.

Tips to help you stand out

Lead your resume with your end-to-end event coordination experience, especially where you’ve delivered corporate events from concept to execution and measured their impact.

Show how you prove the must-have skills by citing concrete examples: how you managed budgets, handled risk, used GoToWebinar or Eventbrite for live sessions, and leveraged a platform like HubSpot to support campaigns.

In interviews, be ready to discuss travel for on-site events across NZ and Australia, share how you balance multiple projects, and talk through a time you used AI to streamline a process or create an automation workflow.

Ask a targeted question about how the team currently uses AI in events and marketing, and what kind of automation or workflows they’d like to build next to run events smarter.