Occupational Health Team Administrator

JobsCloseBy Editorial Insights

This full-time fixed-term role at Hato Hone St John in Auckland onsite (E7) provides administrative support to the Occupational Health team, ensuring efficient service delivery and timely, accurate information to support health, safety and wellbeing work plans. Key duties include coordinating communications, developing resources and reports, and managing pre-employment screening, workplace exposures and health monitoring records in the Patient Management System My Practice with strict confidentiality. We’re seeking an organized, proactive team player who thrives in a fast-paced environment and has proven admin experience in a large organisation, ideally in Health and Safety, plus strong MS Office and Excel skills and excellent communication. Apply by Sunday 8 February via I’m interested; for a confidential chat contact Sara Symons at [email protected] or 0800 STJOHN ext 8783. Accessibility accommodations available.

Company Description

Ko wai mātou - About us:

Hato Hone St John has been serving New Zealanders since 1885. Today, our 11,000-strong team of kaimahi work across Aotearoa to enhance the health and wellbeing of our communities. From responding to 111 calls to supporting people to stay healthy through our mahi in health education, access, and monitoring, we are making life-changing differences every day.

Job Description

He aha te tūranga - About the role: 

In this varied and busy role, you’ll provide administrative support to the Occupational Health team, helping ensure efficient service delivery and the provision of timely, accurate information to support Health, Safety and Wellbeing work plans.

Key accountabilities include

• Providing effective administrative support to ensure efficient service delivery.
• Assisting with the development, coordination and delivery of Occupational Health communications, resources, documentation and reports.
• Managing communications and maintaining accurate records for pre-employment screening, workplace exposures, and health monitoring and surveillance.
• Maintaining accurate, confidential information within the Patient Management System, My Practice, and ensuring the confidentiality of information.

This is a full time fixed term contract until 30 June 2026.

Qualifications

Ko wai koe - About you:

You’re an organised and proactive team player who thrives in a fast-paced environment and takes pride in delivering high-quality support.

To be successful in this role, you will have:

• Proven experience providing administrative support in a large, complex organisation, ideally within Health and Safety
• Excellent communication skills
• The ability to manage competing priorities and be highly organised
• A strong customer focus and commitment to confidentiality
• Strong MS Office skills, including experience managing large spreadsheets in Excel.
• Experience with Patient Management Systems (PMS) desirable

Additional Information

Me pēhea te tuku tono - How to apply

Click “I’m interested” before applications close on Sunday 8 February.

For further information please contact Sara Symons, [email protected] or 0800 STJOHN ext 8783 for a confidential discussion.

At Hato Hone St John, we embrace diversity, welcoming everyone to bring their authentic selves to work. We value unique perspectives, fostering inclusivity to better serve our communities, and we’re committed to creating a workplace where everyone belongs.

E pōhiritia nei e mātou, te whānau o Hato Hone St John, ngā rerekētanga o ia tāngata ki te haramai.  E āwhinatia e mātou I ngā whakaaro rerekē, kia mahi pai I roto I ngā hāpori katoa.  Ko tā mātou nei haepapa, kia hanga tētahi āhuru mōwai mā tatou, kia mahi haumaru ai.

If you need accommodations for accessibility, please reach out to the recruiter listed for equitable participation in our recruitment process.

Research shows that women and people from under-represented groups are less likely to apply for roles when their experience doesn’t match the job description perfectly. If you’re excited and think you have what it takes, we want to hear from you! Even if your experience doesn’t align 100%. Please apply or contact the recruitment advisor listed on the advertisement for a kōrero.