Office Administrator, UAE

Xiaomi, the global consumer electronics brand, is searching for an Office Administrator to support its UAE operations. The role is based in Dubai and is a full-time, onsite position, identified by Job ID: A249688. It suits someone who enjoys keeping an office running smoothly and coordinating a mix of administrative tasks across a growing team.

The person who lands this job will deliver admin and secretarial support to one or more assigned work areas. Responsibilities span paying utilities bills, managing office equipment and vehicles, keeping track of office supplies and IT devices, registering and collecting invoices, handling mail, and maintaining attendance records. You’ll also back the Administrative Manager with housing arrangements, vendor relationships, travel planning, and visa applications, and help organize team-building activities. There may be other temporary tasks as they come up.

If you like a role that blends steady office duties with projects that keep the operation running smoothly and the team connected, this could be a good fit for you in a Dubai setting.

A day-to-day in the Dubai admin hub

Daily work revolves around keeping the office efficient, including quietly managing several admin modules and ensuring invoices are logged correctly, while keeping track of assets and IT equipment so everything stays in good order. You’ll coordinate with facilities and IT teams to resolve issues and keep services flowing.

You’ll also build relationships with suppliers, assist with housing, travel, and visa processes, and lend a hand with team-building events. When urgent needs come up, you’ll adjust priorities while still maintaining the standard administrative routines.

There may be other temporary tasks to support the Administrative Manager and the broader team as needed.

Must-haves for this role

• At least three years of experience as an administrative officer or admin assistant, with the ability to handle multiple admin modules independently
• Fluent English communications, both speaking and writing; some Chinese language ability is a bonus, and Chinese speakers are welcome
• Strong skills with Microsoft Office, especially Excel

Nice-to-haves

• Experience assisting with housing management, supplier management, travel planning, and visa applications
• Proven involvement in planning or supporting team-building activities
• Familiarity with working onsite in a Dubai corporate environment

Work setup and practical details

Location: Dubai, United Arab Emirates. Work arrangement: onsite. Job type: full-time.

Tips to stand out in your application

Lead your resume with your three-plus years of admin experience and your track record of handling several admin modules without constant supervision. Show navigation across facilities, procurement, travel, and attendance so the reader sees you can keep multiple strands moving at once.

Back up your English proficiency with concrete examples: describe how you’ve written reports, drafted vendor communications, or logged invoices in English, and note any Chinese language work you’ve done to surface your language versatility.

Be ready with two or three stories about housing coordination, vendor relationships, and visa paperwork. Explain how you organized these processes, the documents you managed, and the outcomes for your team or company.

Prepare a focused question for the interview about the admin team’s current priorities, the tools used for invoicing and attendance, and how team-building activities are planned and measured for impact.