Office Coordinator

JobsCloseBy Editorial Insights

InterSystems is seeking a part-time Office Coordinator for the Darwin office, onsite, with hours from 10 am to 2 pm each day (negotiable). You will provide proactive administrative support and act as the first point of contact, handling travel coordination, meeting logistics, minute taking, document preparation, and expense reconciliation in WorkDay, while coordinating with HR, Recruitment and IT to keep the workspace safe, productive and orderly. The ideal candidate has 5+ years as an executive or administrative assistant in a corporate environment, a relevant Office/Business Administration qualification, and advanced MS Office skills; Office 365 and WorkDay experience is desirable. To apply, tailor your resume to show calendar management, travel planning, vendor liaison, and a track record of delivering high-quality work on time, and include a concise cover note that demonstrates your proactive, can-do approach and fit with InterSystems' collaborative culture.

 Job Summary

This is a part time role, hours would be 10am - 2pm each day (negotiable)

In this role you will be expected to provide administrative assistance for the business and be willing to go above and beyond on a daily basis.  You will take ownership of delegated tasks and ensure they are completed in a timely and orderly manner, to a high standard. You will have high attention to detail and a can do, proactive attitude.

Responsibilities

Management Support

Support key members of our Darwin office

Support visiting Executives and VP's

The duties initially assigned include, but are not limited to:

• Front of house and first point of contact for internal and external visitors to the Darwin office
• Co-ordination of travel – Domestic and International
• Co-ordination of meetings, conference calls and video conferences with both internal & external stakeholders
• Minute taking
• Preparing documents/presentations – formatting, printing, binding as needed
• Preparing expense reconciliation (using WorkDay)
• Proactivity to liaise with suppliers and vendors to ensure a safe, clean, productive work environment
• Coordinate efforts with other departments including HR, Recruitment and IT

 Experience and Qualifications

• 5 plus years of experience as an Executive or Administrative Assistant within a corporate environment
• Ideal tertiary qualifications in Office / Business Administration.
• Ability to work in a team environment.
• Advanced skills in Microsoft Office; Outlook and established applications.
• Skills in Office 365 and WorkDay would be desirable.

Education and Training

Skills in Office 365 and WorkDay would be desirable.