Payroll Officer, EMEA

JobsCloseBy Editorial Insights

Payroll Officer, EMEA at Sotheby’s in London is a hands-on, high-volume role reporting to the Payroll Manager. You will own end-to-end UK payroll for 600+ employees, input changes via ADP Celergo and SEF forms, manage pensions, validate HR data, and consolidate overtime while handling payroll queries and liaising with ADP. You will also support Global Mobility with Shadow Payroll and manage benefits such as childcare vouchers and GDPR compliance. Ideal candidates have 4+ years in a fully managed payroll, solid UK legislation knowledge, and thrive under pressure in a matrix environment. How to apply: tailor your CV to highlight ADP, UK payroll, GDPR, data accuracy, and results; demonstrate collaboration with HR and external consultants.

THE ROLE

Reporting to the Payroll manager, the role encompasses payroll operations across the UK and other global markets. You will be a key contributor to high-volume payroll processes. Working as part of the Finance team and in close partnership with Human Resources, you will provide a responsive service that supports the business, meets statutory, legal and contractual requirements and be involved in various projects as required.

RESPONSIBILITIES

• Inform and/or input manual changes into payroll on a monthly basis (UK - ADP Celergo and SEF form) and within agreed timescales ensuring compliance with both statutory and legal requirements
• Inform and/or input manual changes into payroll on a monthly basis (UK - ADP Celergo and SEF form) and within agreed timescales ensuring compliance with both statutory and legal requirements
• Work within the guidelines of GDPR to ensure filing and data retention are compliant
• Own and to be the expert of the end-to-end UK payroll processes (circa. 600+ employees)
• Perform all associated pension payments processes impacting monthly payroll
• To validate accuracy of monthly data input by HR on the payroll tracker and to convert to the payrolls
• To amalgamate all overtime submissions to the master and upload to ADP
• To manage the OLA spreadsheet (overtime holidays) and upload to ADP via Excel VLOOKUPS
• Manage all payroll and pension queries coming through on the inbox
• Submit and manage queries via the ADP liaison
• Assist with queries relating to digital payslip / P60s available via Sotheby's OKTA

Global Mobility

• To liaise with external payroll consultants (Vialto) in order to deliver Shadow Payroll (where applicable) for international assignees.

Compensation & Benefits

• Download the monthly Childcare Voucher report from Computershare and input changes into the payroll and send invoice to EMEA PM for payment
• To input employee benefits to the payroll (RTI) as per the payroll tracker, day-to-day queries & payroll transactions

HRIS, Reporting and Analysis

• Responding to statutory reporting such as UK National Statistics Survey
• Adherence and compliance to information security and GDPR requirements

IDEAL EXPERIENCE & COMPETENCIES

• High attention to detail
• Ability to handle confidential information.
• Minimum 4 years in a fully managed payroll environment
• Solid knowledge of UK payroll related legislation is essential
• Experience with busy payrolls
• Excellent interpersonal, communication and customer service skills
• Strong team player
• Highly adaptable and comfortable to work in a matrix organisation
• Ability to prioritise whilst under pressure
• EMEA payrolls are an essential part of the role. Some experience is preferable/training will be given
• The ability to work unsupervised and cover during absence